Substitute Secretary

Illinois School District U-46 - Elgin, IL

Full-time - Entry Level

Elgin, IL

Educational Services

About the position

The Substitute Secretary position within the Illinois School District U-46 is designed to provide essential office support to both instructional and administrative personnel. This role is crucial for ensuring that operations within the school or department are organized and efficient. The Substitute Secretary will be responsible for maintaining confidentiality regarding student and staff information, which is vital in fostering a trustworthy environment within the school community. The position is available immediately and will remain open until filled, indicating the urgent need for support in the district's administrative functions. In this role, the Substitute Secretary will handle various tasks that include answering the main phone line, taking messages, and transferring calls to the appropriate extensions. Collaboration with the school secretary is essential for maintaining office and building supplies, which involves inventory management and ordering supplies as needed. The Substitute Secretary will also sort and distribute mail, work as a team member with other school and office staff, and file information and confidential materials in student and staff files. Additionally, the role may involve assisting with the registration of new students, accurately entering computer data, and providing support for sick or injured children, as well as assisting with attendance when applicable. Other duties may be assigned as necessary, reflecting the dynamic nature of the position.

Responsibilities

• Answer the main phone line, take messages, and transfer calls to the appropriate extension.
• Collaborate with school secretary in the maintenance of office/building supplies (inventory, ordering, etc.).
• Sort and distribute mail.
• Work as a team member with other school and office staff.
• File information and confidential material in student/staff files.
• Assist with the registration of new students (if applicable).
• Accurately enter computer data.
• Assist with sick or injured children.
• Assist with attendance (if applicable).
• Other duties as assigned.

Requirements

• High School diploma or equivalent required.
• Previous secretarial experience in a school setting (preferred).
• Extensive knowledge of office equipment (fax, intercom, phone, and copier).
• Accurate typing/keyboarding skills.

Benefits

• Salary and benefits as established by the Board of Education.