Supervising Financial Analyst

About the position

Under the direction of the Director of Fiscal Services, oversee a variety of professional-level budget, accounting, and reporting work in support of the administration of grants, contracts, and categorical programs. There is currently one full-time position (12 months/year, 40 hours/week) located at the District Administrative Center. A hybrid schedule with up to two remote workdays per week may be available. Participation is subject to supervisor approval, departmental needs, and program guidelines. This recruitment is being conducted to establish a list of eligible candidates that will be used to fill district-wide, current and upcoming, non-bilingual and bilingual, temporary and regular vacancies for the duration of the list, not to exceed one year.

Responsibilities

• Plan, organize, supervise, and assist with the maintenance and repair of all assigned college buildings, facilities, and equipment.
• Prepare work orders and assign work to appropriate personnel as necessary.
• Plan, organize, supervise, and assist in the functions of the warehouse and its administrative office operations associated with mail delivery and the ordering, receiving, marking, storing, and issuing of materials, supplies, and equipment.
• Prepare job estimates pertaining to repair work, minor renovation projects, and equipment purchases.
• Obtain price quotes and ensure availability of supplies and equipment; order and schedule material deliveries.
• Oversee the inspection of shipments of materials, equipment, and supplies received to ensure compliance with purchase order specifications.
• Identify and report shortages, damaged goods, and other discrepancies.
• Plan, schedule, and assign routine and special deliveries of supplies, materials, equipment, and District mail.
• Coordinate the delivery of furniture, tables, chairs, staging, and other required equipment/items for special events.
• Monitor the budget status and associated records and reports for all Maintenance and Operations units.
• Assist in budget preparation and appropriate transfers; notify the Director of problems or irregularities.
• Assist in the development and implementation of long and short-range deferred maintenance projects, including the development of cost estimates.
• Inspect buildings, facilities and equipment for needed repairs and maintenance; conduct safety and code compliance inspections.
• Report violations as required.
• Oversee the scheduled maintenance of college vehicles to ensure their safe operation.
• Receive and log vehicle reservations.
• Review construction plans to verify compatibility with major campus systems, standards, and existing utilities.
• Work with architects, engineers, contractors, building inspectors and other District personnel on new building construction and scheduled maintenance projects.
• Develop, oversee, evaluate and maintain records and reports related to safety training for maintenance and operations staff.
• Conduct safety and training programs; observe and enforce fire prevention and related safety rules and standards.
• Analyze space availability for maximum utilization.
• Confer with the Director and appropriate District departments as needed to determine storage space requirements and optimum stock quantities.
• Select, train, and evaluate assigned personnel; prepare work schedules for assigned employees.
• Assign employee duties and review work to ensure accuracy, completeness, and compliance with established policies and procedures.
• Administer progressive discipline when warranted.
• Plan and participate in preventive maintenance programs.
• Serve as campus liaison with the California Highway Patrol related to vehicle inspections, problems and concerns.
• Maintain accurate records of driver Class B licenses and medical cards, vehicle inspections, DMV pull sheets, and others.
• Prepare and submit periodic reports to the Director of Facilities, Maintenance, and Operations regarding Maintenance and Operations activities, plans, and capital outlay needs.
• Assist with computerized facilities space inventory, scheduled maintenance, and physical inventory reports.
• Supervise work in various trade areas including carpentry, plumbing, painting, electrical, HVAC, welding, locksmithing, data and communications cabling.
• Drive a vehicle to conduct work.
• Operate warehouse equipment and vehicles including trucks, forklifts, and pallet jacks.
• Act in the absence of the Director of Facilities, Maintenance, and Operations.
• Work collaboratively and professionally with faculty, staff, students, and stakeholders from diverse academic, socioeconomic, cultural, disability, gender identity, and ethnic communities.
• Demonstrate cultural humility, sensitivity, and equity-mindedness in working with individuals from diverse communities.
• Model inclusive behaviors; and achieve equity in assignment-related outcomes.

Requirements

• An associate degree with coursework in architecture, facilities operation, maintenance, construction, or a related field.
• Three years of experience in a journey-level trade, including one year of experience providing technical supervision or serving in a lead/supervisory capacity over trades OR Three years of experience supervising trades.
• Valid California Driver's License.