Supervisory Health System Specialist (Executive Assistant to the Chief of Staff)

Full-time - Mid Level

Eugene, OR

Administration of Human Resource Programs

About the position

The incumbent serves as the Executive Assistant to the Chief of Staff (EA/COS). The EA/COS performs as the Chief of Staff's (COS) Executive Officer in the management of all Clinical Services reporting to the COS. They provide full and complete staff assistance to the COS on administrative leadership to the COS, Deputy Chief of Staff (DCOS), and to the Assistant Chiefs (ACOS) of all Clinical Services in the interest of achieving and maintaining a balanced and effective hospital operation.

Responsibilities

• Participates actively in the formation of hospital plans and programs.
• Relieves the COS of administrative, supervisory, and management responsibilities that can be assumed by a non-provider.
• Provides advice, guidance, and assistance to the DCOS, ACOS, and Clinical Managers in administrative and management responsibilities.
• Acts as an extension of the COS providing liaison with the Veterans Integrated Service Network (VISN) 20, VA Headquarters, Joint Commission, Office of Inspector General, and other outside overseeing entities.
• Independently formulates medical administrative policies and procedures based on staff studies and recommendations.
• Coordinates recruitment and retention of professional staff with the Associate Director and COS.
• Responsible for ongoing monitoring and supervision of medical service contracts.
• Identifies areas of conflict or concern and provides management with solutions to correct poor work situations.

Requirements

• Must be a U.S. Citizen.
• Selective Service Registration is required for males born after 12/31/1959.
• May be required to serve a probationary period.
• Subject to background/security investigation.
• Participation in the seasonal influenza vaccination program is required.
• Participation in the COVID-19 vaccination program is required.

Nice-to-haves

• High level of competence in interpersonal skills.
• Minimum of 2 years experience with health care delivery systems.
• Broad experience in both the administrative and clinical aspects of the operation of health care facilities.

Benefits

• Comprehensive benefits package as a federal employee.
• Access to a range of benefits designed to make your federal career rewarding.