SY 24-25 Secretary - Transportation - 4 hour/part time

Western Heights Public Schools - Oklahoma City, OK

Part-time - Entry Level

Oklahoma City, OK

Educational Services

About the position

The Secretary for Transportation at Western Heights Public Schools is a part-time position responsible for performing skilled switchboard, receptionist, and clerical duties under limited supervision. The role supports the principal and assistant principal in the efficient functioning of the school, interacting with parents, students, faculty, and other departments. The incumbent will manage telephonic communications, assist with clerical tasks, and ensure effective problem resolution while maintaining a positive attitude towards staff and the public.

Responsibilities

• Handle all telephonic communication that comes into the school and direct calls to the appropriate parties.
• Place and log long-distance calls.
• Manage walk-in traffic from parents and patrons seeking information about the school and students.
• Check students in and out of the school.
• Handle inter-school mail and outgoing/incoming mail, including UPS mail.
• Sort and distribute mail.
• Notify students of messages.
• Make copies as needed.
• Supervise and oversee the work of student aides.
• Handle the P.A. system and paging of teachers and students.
• Prepare information to send out over the P.A. system.
• Record and verify long-distance phone calls and incoming FAXs.
• Order supplies for teachers.
• Assist the attendance secretary and back up other clerical staff as needed.
• Perform other duties as assigned.

Requirements

• High school diploma or GED
• 1-2 years of clerical experience handling switchboard/receptionist work
• Basic communication skills (oral, written, or business)
• Ability to perform data recording/record keeping operations
• Mathematical skills for routine computations
• Ability to read and interpret routine written or printed material
• Familiarity with business machines such as computers, copiers, and multi-line telephone consoles
• Incidental typing skills