Talent Acquisition Coordinator

Woods Hole Oceanographic Institution - Falmouth, MA

Full-time

Hybrid - Falmouth, MA

Professional, Scientific, and Technical Services

About the position

The Talent Acquisition Coordinator plays a crucial role in supporting the Talent Acquisition Team by managing the full-cycle recruitment process for various roles within the institution. This position focuses on operational support to ensure effective recruitment and people operations, with a hybrid work arrangement based in Woods Hole, MA. The coordinator will engage in candidate interviews, recruitment events, and various administrative tasks to facilitate a seamless hiring process.

Responsibilities

• Partner with Talent Acquisition Specialists and the TA Manager to support candidate attraction and evaluation.
• Schedule interviews and manage documentation for the hiring process.
• Provide regular reporting updates on funnel metrics and candidate activity.
• Attend career fairs, conferences, and recruitment events as the face of WHOI.
• Support a diverse workforce and ensure compliance with guidelines and procedures.
• Maintain accurate candidate tracking in the Applicant Tracking System for EEO and AAP reporting.
• Post job positions internally and externally on appropriate sites.
• Collaborate with Total Rewards/Benefits and HR for onboarding new hires.
• Manage offer and hiring paperwork.
• Perform adhoc People Ops and Talent duties as assigned.

Requirements

• BS/BA degree or high school diploma/GED with 2 years of relevant administrative support experience.
• Ability to communicate effectively in written and verbal form with employees at all levels.
• Proficiency in MS Office Suite (or Office online).
• Ability to review and edit job descriptions and other written materials.
• Attention to detail and strong time management skills.

Nice-to-haves

• Experience supporting an HR or talent function.
• Experience using Workday Recruiting or other applicant tracking systems.
• Experience in a scientific, engineering, or tech organization.
• Demonstrated commitment to diversity, equity, engagement, and inclusive recruitment practices.
• Ability to present or facilitate to large groups of employees.
• Experience operating in a fast-paced, high-volume environment.