Talent Acquisition & Onboarding Specialist

City Colleges of Chicago - Chicago, IL

Full-time - Entry Level

Chicago, IL

Educational Services

About the position

The Talent Acquisition and Onboarding Specialist at Malcolm X College plays a crucial role in implementing strategic recruiting and onboarding processes for both faculty and non-faculty positions. This position is integral to managing the recruitment and onboarding life cycle across one or more campus locations. The Specialist will collaborate closely with HR staff, campus leaders, and hiring managers to execute effective recruitment and candidate sourcing strategies, ensuring a robust pipeline of candidates is maintained. The role requires a strong commitment to multicultural awareness, contributing to the cultivation of an inclusive, diverse, and respectful college community. In this position, the Specialist will partner with hiring managers to understand their talent needs and expectations, creating tailored recruitment strategies to fill vacant positions, including those that are critical or hard-to-fill. The Specialist will also coordinate and lead onboarding planning and training for new employees, which includes organizing orientations and HR-related workshops. Additionally, the Specialist will consult with hiring managers to ensure that onboarding processes for new hires and promotions are executed in a timely and effective manner. The Talent Acquisition and Onboarding Specialist will conduct intake sessions with hiring managers to review job roles, interview questions, and panel makeup, ensuring that all necessary details are covered for successful recruitment. They will also be responsible for developing accurate job postings and critical success factors for positions, screening and interviewing candidates, and providing guidance to hiring managers throughout the selection process. Utilizing the Taleo applicant tracking and onboarding system, the Specialist will manage the requisition and hiring process while maintaining communication with candidates and hiring managers throughout the recruitment cycle. This role may also involve advising management on recruitment procedures and filling in for other HR roles as needed.

Responsibilities

• Partner with hiring managers and HR staff to understand talent needs and create recruitment strategies.
• Coordinate and lead recruitment strategies for critical and hard-to-fill positions.
• Work with hiring managers to create and maintain successful onboarding planning and training for new employees.
• Consult with hiring managers to ensure timely and effective onboarding of new hires and promotions.
• Train hiring managers on hiring best practices, interviewing skills, and onboarding processes.
• Conduct intake sessions with hiring managers to review roles and interview details.
• Develop concise and accurate job postings and critical success factors for positions.
• Screen, interview, and recommend candidates for various job levels.
• Coach hiring managers on the search and selection process, including interview techniques.
• Serve as a liaison to senior leaders, HR staff, and outside agencies regarding recruitment programs.
• Utilize the Taleo applicant tracking and onboarding system to manage hiring processes.
• Maintain communication with candidates and managers throughout the hiring process.
• Advise management on recruitment and staffing procedures and strategies.
• Assist HR team as needed and complete special projects.

Requirements

• Bachelor's degree in Human Resources, Business Administration, or a related field; Master's degree preferred.
• Three years of experience in a strategic recruiting role with an emphasis on recruitment or talent acquisition administration.
• Experience in Human Resources or customer service preferred.
• PHR/SPHR or SHRM-CP/SCP certification desirable.
• Experience in higher education or public sector employer desirable.
• Demonstrable track record of delivering against recruiting targets.
• Knowledge and success in executing the full-cycle recruiting process.
• Understanding of applicant tracking and onboarding systems.
• Knowledge of HR policies and procedures and employment laws.
• Excellent written, verbal, and interpersonal communication skills.
• Strong organizational skills and leadership abilities.
• Highly developed interviewing skills and ability to express complex information clearly.
• Ability to implement best practices and advise senior leadership for operational and cultural change.
• Proficiency in Microsoft Office (Word, PowerPoint, Excel, Outlook).

Nice-to-haves

• Experience working within a higher education environment.
• Knowledge of current trends in talent acquisition.

Benefits

• Excellent health benefits at a low cost.
• Investment plans 403(b) & 457(b).
• SURS Retirement Plan.
• Generous vacation, holidays, personal and sick days.
• Tuition Reimbursement.
• Public Service Loan Forgiveness.