Talent Acquisition Operations ICIMS Specialist

$56,000 - $63,000/Yr

MYR Group - Broomfield, CO

Full-time - Entry Level

Remote - Broomfield, CO

5,001-10,000 employees

Heavy and Civil Engineering Construction

About the position

The TA Operations Specialist is a vital member of the Company's HR/Talent Acquisition (TA) department, focusing on the management and maintenance of the TA iCIMS suite of products. This includes overseeing various functionalities such as Applicant Tracking, Offer Management, Career Sites, CRM, Digital Assistant, Text Engagement, and Video Studio. The role provides access to iCIMS Academy, Knowledge Base, Release Resources, Events, Webinars, and Certifications, ensuring that the specialist is well-equipped with the necessary tools and knowledge to excel in their position. In this role, the specialist will act as a Subject Matter Expert for the iCIMS TA suite, providing support to the TA Team and the organization regarding the use of these products. Responsibilities include configuring and mapping workflows, managing user access, and providing training for new hires and managers. The specialist will also be responsible for user support, interfacing with ICIMS Technical Support, and creating reports and dashboards to track performance and efficiency. The position requires regular audits of employee data and job titles, troubleshooting issues, and maintaining job templates within the iCIMS system. The specialist will liaise with the HR Compensation Specialist to gather necessary data for job templates and will also be involved in creating video content for the Careers Page and maintaining the Careers Website. Additionally, the role includes coordinating social media postings and maintaining documentation and links related to TA processes. The TA Operations Specialist will also support various recruiting agencies and manage integrations with tools such as Indeed, LinkedIn, and Monster, ensuring a seamless onboarding experience for new hires. This position is hybrid, requiring the specialist to perform essential functions in a designated office or field location while also allowing for remote work options based on performance and position requirements.

Responsibilities

• Serve as Subject Matter Expert for iCIMS TA suite of products.
• Provide support for the TA Team and organization regarding iCIMS products.
• Manage configurations, mapping, workflows, and integrations for iCIMS products.
• Conduct user management, including training for new hires and managers.
• Design, develop, and lead user training opportunities.
• Provide user support to TA Partners, Hiring Managers, Agencies, Candidates, and Colleagues.
• Interface with ICIMS Technical Support for troubleshooting and escalations.
• Create reports and automate dashboard designs.
• Manage job activation and deactivation processes.
• Conduct quarterly audits of employee data and job titles.
• Create and maintain job templates in iCIMS.
• Liaise with HR Compensation Specialist to gather data for job templates.
• Maintain Careers Website Pages and create video content for the Careers Page.
• Schedule and coordinate social media postings for job initiatives.
• Maintain TA documentation and links, including the TA SharePoint Site.
• Support recruiting agencies with onboarding and analytics for various TA tools.

Requirements

• Minimum 3 years of progressively-responsible experience in talent acquisition.
• Proven experience orchestrating and documenting recruitment processes and workflows.
• Experience with report writing and dashboard creation.
• Valid systems administration/systems support experience including ATS/HCM/HRIS, preferably iCIMS.
• Experience in iCIMS ATS/HCM systems implementation and/or maintenance preferred.
• Bachelor's degree in IT or HR related field preferred; combination of relevant education and experience considered in lieu of degree.
• Advanced skills with Microsoft Office Suite (Word, PowerPoint, Excel) and web-based software.
• Strong customer service orientation and ability to prioritize work effectively.
• Excellent organizational skills and attention to detail.
• Ability to handle confidential and sensitive information with discretion.
• Strong communication and interpersonal skills.

Nice-to-haves

• Experience with additional HR software tools and platforms.
• Knowledge of compliance regulations related to HR and talent acquisition.
• Familiarity with social media marketing and job posting strategies.

Benefits

• Salary range of $56,000-$63,000 per year, paid weekly.
• Two days per week remote work option for non-field roles.
• Comprehensive benefits package including medical, dental, and vision insurance.
• ThrivePass Health & Wellness Reimbursement Program of $1,200 annually.
• Paid Time Off starting at 15 days plus 10 paid holidays.
• Generous 401(k) Plan with 100% match up to 6% and immediate vesting.
• Annual profit-sharing potential.
• Company-paid short and long-term disability, life, and accidental death & dismemberment insurance.
• Employee Assistance Plan (EAP).
• Various voluntary plans available including supplemental vision, accident, and critical illness insurance.