Talent Executive Assistant, CNN

Spectrum - Washington, DC

Full-time

Washington, DC

Telecommunications

About the position

CNN seeks a Talent Executive Assistant to provide a range of administrative support to show Anchor(s). The ideal candidate is someone who is proactive, polished, professional, and eager; someone able to prioritize while handling a demanding, ever-changing calendar for the Anchor(s). Importantly, to be successful, the Talent Executive Assistant must be able to work with high-profile executives and guests with ease, and exercise good judgement and discretion. Additionally, someone who is energetic and brings a positive demeanor while working autonomously, and problem-solves when all the details may not be available. This position represents the Anchor talent and interacts with department employees, senior management, other Bureaus and Corporate, high-profile talent and political figures, as well as numerous internal and external clients which requires a high level of diplomacy, discretion, and confidentiality. Responsibilities include, but are not limited to: Schedule appointments, maintain and update daily calendar. Organize and coordinate meetings, including preparation and distribution of briefing materials, agenda, notes and handouts. Arrange travel, transportation, and hotel accommodations via our corporate travel company. Coordinate with other department executive and administrative assistants to provide support for the Anchor. Answer and screen calls, route callers, take messages, respond to internal and external inquiries, and provide routine information within the scope of authority. Coordinate and manage autonomously with key departments which involve the talent (PR, Production, etc.). Manage expense reports, purchase orders, and check requests. Monitor monthly expenses, reconcile budget, and refer discrepancies for resolution in a timely manner. Compose emails, forms, procedures, proposals, and other documents and correspondence, as appropriate. Prepare or assist in the preparation of presentations and/or briefing documents. Other duties as assigned.

Responsibilities

• Schedule appointments and maintain daily calendar for the Anchor(s).
• Organize and coordinate meetings, including preparation and distribution of briefing materials, agenda, notes, and handouts.
• Arrange travel, transportation, and hotel accommodations via the corporate travel company.
• Coordinate with other department executive and administrative assistants to provide support for the Anchor.
• Answer and screen calls, route callers, take messages, and respond to inquiries.
• Coordinate and manage autonomously with key departments involving the talent (PR, Production, etc.).
• Manage expense reports, purchase orders, and check requests.
• Monitor monthly expenses, reconcile budget, and refer discrepancies for resolution.
• Compose emails, forms, procedures, proposals, and other documents and correspondence.
• Prepare or assist in the preparation of presentations and/or briefing documents.
• Perform other duties as assigned.

Requirements

• Bachelor's degree in a related field of study or an equivalent combination of skills, training, and experience is preferred.
• Minimum five years' executive or talent administrative experience.
• Proficient in Windows, Outlook, Word, Excel, PowerPoint, G Suite, Google docs, Slack, Zoom, Box, and database management.
• Detail-oriented with strong organizational and administrative management skills.
• Demonstrate initiative, resourcefulness, intellectual curiosity, and ability to manage multiple assignments under tight deadlines.
• Strong interpersonal, written, and oral communication skills required.
• Ability to initiate and follow-through on tasks independently.
• Ability to multitask, assess priorities, and maintain composure and diplomacy.
• Must adhere to significant confidentiality strictures; must be discreet.
• Must have legal status to work in the United States.
• Must be willing to be on-call on a 24x7 basis, reachable by mobile phone.
• Must possess superb integrity and professionalism.