Spectraforce Technologies - Salt Lake City, UT

posted 4 months ago

Full-time - Entry Level
Salt Lake City, UT
Administrative and Support Services

About the position

The Tax - Operations - Information & Reporting - Analyst position is a critical role within the Tax Operations team, responsible for ensuring accurate tax withholding and reporting for the firm and its clients. The analyst will engage in reviewing and validating client tax documentation, including W-9, W-8BEN, W-8BEN-E, and W-8IMY forms. This role requires a keen analytical mindset to respond to client documentation inquiries with precise analysis based on regulatory requirements and the specific circumstances of each inquiry. The analyst will provide essential tax-related operational support to the firm's Investment Professionals, Client Service representatives, and clients, ensuring that all processes are compliant and efficient. In this fast-paced and constantly changing environment, the analyst will work collaboratively with various teams to create and support scalable processes that align with the firm's global business segments, including Global Banking & Markets, Asset & Wealth Management, and Platform Solutions. The role offers extensive exposure to U.S. regulations surrounding client documentation and the implications for tax withholding, making it an excellent opportunity for professional growth and development. The Tax Operations team is dedicated to maintaining the integrity of the firm's compliance with reporting authorities worldwide. Daily functions include accurate account documentation, monitoring withholding, and client information reporting. The analyst will also be responsible for reviewing and addressing client inquiries related to unique tax situations, ensuring that all documentation is accurate and compliant with regulations. This position is ideal for individuals who are proactive, detail-oriented, and possess strong problem-solving skills, as they will play a vital role in the firm's operational success.

Responsibilities

  • Review and validate client tax documentation (W-9, W-8BEN, W-8BEN-E, W-8IMY, etc.)
  • Respond to client documentation inquiries with accurate analysis based on facts and regulatory requirements
  • Provide tax-related operational support to Investment Professionals, Client Service representatives, and clients
  • Review and resolve breaks and exceptions arising from documentation processes
  • Collaborate with various teams to create and support scalable processes for global business segments
  • Maintain compliance with reporting authorities and manage related inquiries from business segments
  • Monitor account documentation and withholding processes
  • Review and respond to client inquiries regarding unique tax situations

Requirements

  • Relevant work experience in Operations, Taxation, Accounting, Auditing, or related field
  • Strong analytical and problem-solving skills with an ability to understand complex workflows
  • Results-oriented with the ability to balance time-sensitive projects while maintaining a strategic focus
  • Excellent communication skills with the ability to influence senior business stakeholders
  • Strong attention to detail and proactive mindset
  • Ability to recognize potential risks and flag them to managers
  • Flexibility and ability to learn quickly
  • Strong data analysis skills
  • Intermediate/advanced Excel skills essential

Nice-to-haves

  • Degree in accounting, finance, or business administration
  • Understanding of W-9 and W-8 tax forms or onboarding and Know Your Client (KYC) processes
  • SQL and Alteryx skills

Benefits

  • ACA compliant health benefits
  • Dental insurance
  • Vision insurance
  • Accident insurance
  • Critical illness insurance
  • Voluntary life insurance
  • Hospital indemnity insurance
  • Commuter benefits
  • 401K plan with matching
  • Referral bonus program
  • Paid sick leave when required by law
  • Unpaid leave
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