Team Admin Coordinator Restoration Water Fire Mold

$52,000 - $62,400/Yr

Unlimited Restoration - Tampa, FL

Full-time - Entry Level

Tampa, FL

Specialty Trade Contractors

About the position

The Team Admin Coordinator plays a crucial role in supporting the Estimators and Project Managers in a restoration company. This position is focused on enhancing team efficiency and customer satisfaction by managing administrative tasks, overseeing project documentation, and facilitating communication among team members and clients. The Coordinator is responsible for ensuring that the team can handle increased workloads while maintaining high standards of service and profitability.

Responsibilities

• Provide daily administrative support to Estimators and Project Managers.
• Oversee daily administrative tasks and manage all TPA assignments.
• Supervise projects from start to finish and maintain comprehensive documentation.
• Engage in daily office activities to foster collaboration and ensure timely completion of project documentation.
• Update project notes in PSA and TPA platforms for tracking progress.
• Manage communication processes to enhance customer satisfaction.
• Prepare daily job management reports summarizing project statuses and addressing issues.
• Update job management software and organize documents for accessibility.
• Keep the team informed about project statuses and manage office supplies effectively.
• Create a welcoming atmosphere for visitors and complete additional tasks from management.

Requirements

• High School Diploma or GED required.
• At least three years of related experience in the restoration or construction industry.
• Proficient in Microsoft Office software, including Word and Excel.
• Experience with restoration industry software like Xactimate and project management tools like PSA and Encircle.
• Strong verbal and written communication skills.

Nice-to-haves

• Associate or Bachelor's Degree in business administration, project management, or related areas.
• IICRC Certification and OSHA Certification.

Benefits

• 401(k)
• Disability insurance
• Health insurance
• Life insurance
• Paid holidays
• Paid time off