The Nature Conservancy - Santa Fe, NM
posted 2 months ago
The Team Operations Coordinator will work as part of the Western US and Canada Marketing and Communications team, coordinating tasks related to various functional activities such as operations support, contracts administration, meetings management, special events, training, program evaluation and reporting, and project management. This role is essential in meeting the strategic priorities of the Western US and Canada Division Marketing and Communications team by implementing tactics for approved plans and completing day-to-day tasks and activities. The coordinator will be responsible for planning and executing logistics for special events and/or meetings and managing priority projects. Additionally, they may assist with the training and recognition of team staff and perform tasks associated with the transition to a Division marketing team. The Team Operations Coordinator will also handle Information Systems, Human Resources, and Finance administrative tasks, including processing forms, contracts administration, preparing reports and forecasts, and monitoring and preparing budgets. They will be well-versed in the systems and resources utilized by the team to execute assigned tasks effectively. This role involves maintaining, tracking, and researching data, producing and reviewing reports, and performing program analysis. The coordinator will provide guidance in satisfying administrative requirements based on extensive knowledge of policies and procedures and will support and provide targeted training related to the functional area of the team. They will implement processes and practices to improve effectiveness and communicate with staff across the Conservancy, as well as with vendors and business partners, to assist in decision-making, problem-solving, and improving workflow. As the Team Operations Coordinator, you will work within the scope of the program's strategic goals, act independently on assigned tasks, and exercise independent judgment based on analysis and experience. You will coordinate projects with several variables, working within a defined timeline and budget, and demonstrate sensitivity in handling confidential information. Financial responsibilities include processing invoices, contracting with vendors, and assisting with budget preparation. You may act as a resource to others to solve problems and act in the supervisor's stead when instructed, providing input through project teams for the improvement of existing programs. The role may require travel and flexible working hours as needed, and the work is diversified and may not always fall under established practices and guidelines.