Technical Services Project Manager - Infrastructure Contracts

Purpose Under the direction of the Technical Services Director or designee this position is responsible for executing all initiatives and management of Public Works Technical Services Contracts. The person in this position may perform highly technical professional administrative and contract operations work monitor contract and associated project budgets and coordinate with other departments agencies and contractors. Education; Training and Experience Bachelor's Degree in Contracts Management or Project Management or closely related field and five (5) years of experience Contracts; Project Management or Project Administration with four (4) of those years involving management of professional services or operation and maintenance performance contracts on linear or facility projects such as parks, parking areas, sports facilities; performance venues or similar related infrastructure is preferred. OR High School Diploma with ten (10) years of experience in Contracts; Project Management or Project Administration with four (4) of those years involving management or coordination of professional services or operation and maintenance performance contracts on facility projects on linear or facility projects such as parks, parking areas, sports facilities, performance venues or similar building related infrastructure. Experience to also include familiarity with design, construction and maintenance of Buildings, Parks, Sports Facility type projects, and grant acquisition and management is preferred. Must demonstrate construction project manager experience. SPECIAL REQUIREMENT Possession of and ability to maintain a valid Florida Driver's License. ESSENTIAL FUNCTIONS The following duties are normal for this position. These are not to be construed as exclusive or all-inclusive. Other duties may be required and assigned. Work in a team setting and manage contract performance service and maintain professional services and operations performance contracts and miscellaneous contract related projects as assigned in accordance with all City Purchasing and Administrative Policies. Develop and review contracts and route contracts for approval tasks to include sufficiency of funds certificate requests capital project numbers requests complete agenda packets for Commission approval prepare memorandums obtain price quotes from vendors complete contract review in conjunction with Purchasing and Legal Departments follow through with execution and deliverance of documents carry contract forward through close-out. Maintain records for compliance and audit purposes. Attend various contract project and facility needs coordination meetings construction meetings and Commission meetings. Provides contract liaison assistance and contract budgeting advice to Facility Managers and coordinate work with City Departments and Divisions. Prepare review and monitor contract budgets and provide the Technical Services Director or designee with periodic feedback and status updates. Review and interpret comments on Architectural/Engineering/Mechanical/ Electrical and Plumbing (MEP) Plans. MARGINAL FUNCTIONS Efficiently and effectively utilize computer-based programs to coordinate projects and manage budgets and personnel. Performs other related duties as required. PERFORMANCE APTITUDES Data Utilization: Requires the ability to coordinate manage strategize and/or correlate data and/or information. Includes exercise of judgment in determining time place and/or sequence of operations and referencing data analyses to determine the necessity for revision of organizational and work components. Human Interaction: Requires the ability to function in a supervisory/managerial capacity for a group of workers. Includes the ability in a team setting to make decisions on procedural and technical levels. Equipment Machinery Tools and Materials Utilization: Requires the ability to operate and control the actions of typical office equipment machinery tools and/or materials requiring creative and timely adjustments. Verbal Aptitude: Requires the ability to utilize a variety of advisory informational and design data, such as Florida statutes administrative code manuals charters rules and regulations. Mathematical Aptitude: Requires the ability to perform business type of mathematical operations involving algebraic and geometric principles to complete calculations. Functional Reasoning: Requires the ability to apply principles of influence systems, such as motivation incentive and leadership. Ability to exercise independent judgment to apply facts and principles for developing approaches and techniques to problem resolution. Situational Reasoning: Requires the ability to exercise sound judgment decisiveness and creativity in situations involving the evaluation of information against sensory judgmental or subjective criteria where information is not clearly measurable or verifiable. ADA COMPLIANCE Physical Ability: Tasks involve the ability to exert light to medium physical effort in a sedentary environment or while conducting field work. This may involve lifting carrying pushing and/or pulling of objects and materials of light weight (10-20 pounds). Tasks may involve extended periods of time at an office workstation and field work as necessary. Sensory Requirements: Some tasks require skilled oral communications. Environmental Factors: Tasks may risk occasional exposure to extreme heat/cold wetness humidity dust pollen dirt construction hazards etc. on job sites. PERFORMANCE INDICATORS The work performance of supervisory and management personnel for the City of Daytona Beach is routinely evaluated according to the performance criteria outlined as follows: Knowledge of Job: Has thorough knowledge of the methods procedures and policies of the Department as they pertain to the Technical Services Project Manager - Infrastructure Contracts duties. Has thorough knowledge of principles and practices of Contract Management. Has thorough knowledge of the laws ordinances standards and regulations pertaining to the essential duties and responsibilities of the position. Clearly understands the occupational hazards and safety precautions required to perform the essential functions of the work. Has thorough knowledge of terminology and related professional nomenclature used within the Department. Knows how to maintain cooperative and effective relationships with intra- and inter- departmental personnel and external entities. Quality of Work: Maintains high standards of accuracy in exercising duties and responsibilities. Exercises immediate remedial action to correct any quality deficiencies that occur in areas of responsibility. Proactively seeks out the best solutions. Maintains high quality communication and interaction with internal and external entities with whom the position interacts. Quantity of Work: Performs described essential functions and related assignments efficiently and effectively to consistently meet established standards and expectations. Dependability: Accepts responsibility for completing assigned work. Completes assigned work within deadlines in accordance with directives policy standards and prescribed procedures. Maintains accountability for assigned responsibilities in the technical ethical and conceptual areas. Attendance: Attends and remains at work regularly and adheres to policies and procedures regarding absenteeism and tardiness. Provides adequate notice to upper management with respect to vacation time and leave requests. Initiative and Enthusiasm: Maintains an enthusiastic self-reliant and self-starting approach to meet job responsibilities and accountabilities. Proactively strives to successfully accomplish work objectives with a minimum of supervision and instruction. Judgment: Exercises analytical judgment focused on quality and cost-benefit as issues are identified to derive effective solutions. Implements decisions in accordance with applicable policies and procedures that mitigate the potential for errors. Seeks expert or experienced advice where appropriate and research issues situations and alternatives before exercising judgment. Cooperation: Accepts instruction and direction from management and strives to meet the corresponding goals and objectives. Questions such instruction and direction when clarification of results or consequences are needed (i.e. poor communications variance with established policies or procedures etc.). Offers suggestions and recommendations to encourage and improve cooperation intra- and inter-departmentally. Relationships with Others: Shares mutually beneficial knowledge with managers supervisors and co-workers. Proactively participates in a team setting. Contributes to maintaining high morale amongst all employees. Develops and maintains cooperative and courteous relationships with City departments and with external entities. Tactfully and effectively handles requests suggestions and complaints in order to establish and maintain goodwill. Emphasizes the importance of maintaining a positive image. Coordination of Work: Plans and organizes daily work routine. Establishes goal-oriented priorities for the completion of work utilizing sound time-management methodologies. Estimates expected time of completion for work elements and establishes a personal schedule accordingly. Attends required meetings planning sessions and discussions on time. Avoids duplication of effort and implements work activity in accordance with set priorities and estimated schedules. Safety and Housekeeping: Adheres to all established safety and housekeeping standards. Ensures such standards are not violated. Knowledge of Occupational Safety and Health Administration (OSHA) 10 and 30. Planning: Plans coordinates and uses information effectively to enhance activities and production. Knows and understands expectations regarding such activities and works to ensure expectations are met. Develops and formulates ways means and timing to achieve established goals and objectives. Effectively and efficiently organizes arranges allocates manpower finances and other designated resources to achieve goals and objectives. Organizing: Efficiently organizes personal and personnel workloads. Ensures that personnel understand expectations and update them accordingly. Staffing: Works with upper management where appropriate to select and recommend employment of qualified personnel. Personally directs the development and training of personnel under charge ensuring their proper induction orientation and training. Leading: Provides a work environment that encourages clear and open communications. Has a clear and comprehensive understanding of effective management and how it is applied. Exercises enthusiasm in influencing and guiding others toward achievement of established goals and objectives. Controlling: Provides a work environment that is orderly and controlled. Coordinates audits and controls manpower and financial resources efficiently and effectively. Coordinates audits and controls the utilization of materials and equipment efficiently and effectively. Has a clear and comprehensive understanding of established standards methods and procedures. Delegating: Prioritizes and assigns duties as necessary to meet goals enhance abilities of personnel under charge build their confidence and assist them in personal growth. Has confidence in personnel under charge to meet new or additional expectations. Decision Making: Exercises discretion and judgment in developing and implementing courses of action affecting functions under charge. Recognizes when a particular policy procedure or strategy does not foster the desired result and moves decisively and explicitly to develop and implement alternatives. Creativity: Regularly seeks new and improved methodologies policies and procedures for enhancing the effectiveness of personnel. Employs imagination and creativity in the application of duties and responsibilities. Is not averse to change that supports achievement of goals and objectives. Human Relations: Strives to develop and maintain excellent rapport with co-workers. Be receptive to constructive input to facilitate professional growth and goal achievement. Establishes a work environment that promotes and maintains mutual respect. Policy Implementation: Has a clear and comprehensive understanding of policies regarding functions under charge and the function of the organization. Adheres to policies while conducting work and ensures the same from personnel under charge. Policy Formulation: Maintains awareness of changes in operating philosophies and policies and routinely reviews policies to ensure any changes are appropriately incorporated into functions under charge. Recognizes and understands the relationship between operating policies and practices and morale and performance. The City of Daytona Beach is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act the City of Daytona Beach will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer. Exempt: No Type: FT Employee Department: Public Works Location: Technical Services