Technology Office Operations Coordinator

CarMax - Dallas, TX

Full-time - Entry Level

Dallas, TX

10,001+ employees

Motor Vehicle and Parts Dealers

About the position

The Operations Coordination role at CarMax involves managing various office functions, including facilities support, event management, and administrative tasks. This position serves as a liaison between building management and office staff, ensuring smooth operations and effective communication. The role also includes supporting recruiting and HR processes, coordinating travel logistics for executives, and overseeing office events to enhance employee engagement and community involvement.

Responsibilities

• Partner with Building Management for office access and security management.
• Consult with the Environmental Health and Safety team to oversee the Emergency Response Plan.
• Manage small to medium projects related to events, facilities, and technology improvements.
• Provide facilities support including mail management, cleaning crew coordination, and parking management.
• Update stakeholders on office status and initiatives progress.
• Communicate with office staff regarding events and building changes.
• Coordinate procurement requests for office supplies and staff needs.
• Manage a backlog of requests and improvement opportunities for the office.
• Respond rapidly to onsite Technology, Facilities, and Security issues.
• Provide light technical support for conference room equipment.
• Facilitate candidate interviews and coordinate first-day activities for new hires.
• Oversee office event logistics, including room reservations and catering arrangements.
• Coordinate travel arrangements for A/VPs and Directors, ensuring all needs are met during travel.
• Manage Office 365 calendar for executives, ensuring effective scheduling and time management.

Requirements

• Minimum of Associates Degree or equivalent work experience; 4 year degree preferred.
• 1-3 years of office management or customer relations experience.
• Advanced knowledge of Microsoft Office (PowerPoint, Excel, Word, Outlook).
• Excellent organizational, written and verbal communication, and customer service skills.
• Detail-oriented with the ability to multitask and meet changing deadlines.
• Ability to work well in a team environment and maintain a professional demeanor.
• Self-directed with the ability to complete projects with limited supervision.
• Maintain confidentiality and demonstrate vendor-client relationship building skills.
• Demonstrated project-oriented skills including rollout plans.

Nice-to-haves

• Experience in event management and logistics coordination.
• Familiarity with Concur System for expense reporting.
• Background in facilities management or office administration.

Benefits

• Opportunities for career growth and development.
• Commitment to training and diversity initiatives.
• Recognition as one of the FORTUNE 100 Best Companies to Work For.