Pasona - New York, NY

posted 5 days ago

Part-time - Entry Level
New York, NY
Professional, Scientific, and Technical Services

About the position

The Administrative Assistant position is a part-time, temporary role within a Japanese company located in Midtown, NY. The role primarily involves providing administrative support to the Senior Vice President and other management members, managing their schedules, and handling various office-related tasks. The position requires proficiency in Japanese and offers a flexible work schedule of 2-3 days a week.

Responsibilities

  • Manage office services and general affairs.
  • Maintain office supplies and inventory levels.
  • Order additional office supplies and handle postal mail.
  • Organize entrance, conference rooms, and pantry area.
  • Arrange refreshments and catering for VIP visitors and company events.
  • Process office-related invoice payments.
  • Respond to Division/HQ mail requests, including FedEx and package deliveries.
  • Support management and expats in planning and coordinating office activities and events.

Requirements

  • 2-3 years of office administration-related experience.
  • Experience working in a multi-cultural office environment preferred.
  • Proficiency in Japanese (speaking, writing, and reading).
  • Proficiency in MS Office (Outlook, Word, Excel, PowerPoint) with a minimum of two years of experience.
  • Strong analytical, organizational, and reporting skills.
  • Excellent time management skills and attention to detail.

Benefits

  • Flexible schedule
  • Part-time hours
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