TEMPORARY: Administrative Assistant for New York Executive

$72,800 - $72,800/Yr

Unclassified - New York, NY

Full-time - Entry Level

New York, NY

About the position

The Administrative Assistant will provide essential support to a high-profile New York Executive, managing various administrative tasks from their home office for a temporary period of two weeks. The role requires reliability, strong organizational skills, and proficiency in Excel and bookkeeping, as well as the ability to work flexible hours, including weekends.

Responsibilities

• Manages the office effectively and efficiently
• Maintains order and organization within the office and tasks that are being assigned
• Keeps errands and drivers' tasks organized to ensure efficient operations
• Inspects security logs and reports shortcomings or issues to Director of Property Operations
• Helps oversee property and property staff and reports issues to the Director of Property Operations
• Drafts reports/correspondence for the Director of Property Operations including project updates, staff inquiries, action items needing attention
• Enforces directives in the absence of the Director of Property Operations
• Records messages, completes logs, and notifies appropriate parties
• Prepares and ensures outgoing packages, and notifies appropriate parties of outgoing packages
• Indicates updated status of incoming packages and notifies appropriate parties
• Secures credit card, assigns to proper parties, and maintains receipts
• Ensures sign-in procedures are followed
• Updates calendar according to itineraries, and notifies appropriate personnel
• Oversees logs and checklists for houses, mileage, phone calls, housekeeping, maintenance, landscaping, and office activities
• Ensures required logs are maintained, and copies and files document to maintain accurate record keeping
• Complies with company policies and procedures
• Performs other duties as needed

Requirements

• High school diploma or equivalent
• Three years of experience in office administration or a combination of equivalent experience, education, and training
• Proficient use of MS Office Products and Apple Devices
• Experience using Quicken application
• Strong English speaking, writing, and reading comprehension; active listening; organization; coordination; and attention to detail

Benefits

• Starting salary of $35.00 per hour
• Overtime pay