Temporary Administrative Assistant III

$41,101 - $70,720/Yr

University of California - Irvine, CA

Full-time - Entry Level

Irvine, CA

10,001+ employees

Educational Services

About the position

The Temporary Administrative Assistant III position at UC Irvine involves providing high-level administrative support to various programs within the Chao Family Comprehensive Cancer Center. The role requires a proactive approach, strong communication skills, and the ability to manage multiple tasks effectively in a fast-paced environment. The assistant will coordinate educational and mentorship programs, manage scheduling and logistics for workshops, and maintain databases to track program outcomes.

Responsibilities

• Support new and existing programmatic activities for the Chao Family Comprehensive Cancer Center.
• Coordinate scheduling, advertising, registration, meeting logistics, and evaluation for research programs and workshops.
• Assist with program development and management, including curriculum planning and speaker scheduling.
• Organize seminars, workshops, and activities for Cancer Center members and community engagement.
• Develop and maintain trainee databases to track outcomes and assess program impact.
• Collect and report education metrics and contribute to new initiatives supporting equity, diversity, and inclusion.
• Identify and collaborate with campus departments to enhance EDI training and awareness programs.
• Track demographic data for program participants to measure EDI efforts.

Requirements

• 3-5 years of Administrative Assistant experience.
• Thorough knowledge in administrative procedures and processes including word processing, spreadsheet, and database applications.
• Good verbal and written communication skills, active listening, critical thinking, multi-tasking, and time management skills.
• Effective organization skills and interpersonal skills to provide guidance to other personnel.
• Broad knowledge of office environment and administrative support needs.

Benefits

• Health insurance
• Retirement plan