Temporary Administrative Assistant

$47,840 - $47,840/Yr

Tbg - New York, NY

Full-time - Mid Level

New York, NY

Professional, Scientific, and Technical Services

About the position

The Temporary Administrative Assistant position at TBG is designed for a highly organized individual who is bilingual in Spanish. This role involves supporting various administrative tasks for a client located in Chelsea, NY, and requires a commitment to working onsite five days a week. The assistant will be responsible for managing invoices, scheduling meetings, and maintaining office supplies, among other duties.

Responsibilities

• Manage invoices, food orders, mass mailings, and create labels/badges for events.
• Order and maintain inventory of office supplies and visibility materials.
• Schedule and manage zoom meetings and presentations.
• Assist with materials preparation for master and smaller contracts and manage logistics for negotiations, including lost time payments for committee members.
• Organize office spaces and troubleshoot office equipment as needed.
• Distribute settlement checks and prepare grievance-related communications.
• Other duties as assigned.

Requirements

• Spanish bilingual required.
• Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint) and ability to learn internal data and workflow systems.
• Strong customer service skills, great written and verbal communication skills.
• Training, audit, and evaluation data collections and incident management skills.