Robert W Baird & Company - Milwaukee, WI
posted about 2 months ago
As a Temporary Event Planner in Conference Services, you will play a crucial role in the planning, coordination, and execution of high-level events for high-profile clients. This position requires an energetic individual who understands the logistics of meeting and event planning and is committed to providing exceptional client service. You will thrive in a fast-paced, dynamic environment and hold yourself and your colleagues to high standards of excellence. Your responsibilities will include assisting with the coordination of one-on-one meetings for conferences, which involves scheduling and managing over 8,000 meetings annually for Capital Markets Conferences. You will also coordinate larger events, handling logistics such as blocking meeting spaces, room setups, menu selections, audio-visual needs, participant travel arrangements, and reviewing banquet event orders. In addition, you will prepare and distribute multiple registration reports for events, including attendance lists, rooming lists, travel manifests, and activity manifests. You will be responsible for creating and maintaining the conference website, collaborating with the Director of Corporate Events and Senior Event Planners on logistics management for various events across different business units within Baird. Your role will also involve working with marketing and internal clients to prepare communication materials for events, such as invitations, brochures, and signage. You will independently coordinate smaller events for 10 to 50 attendees from conception to completion, which includes venue recommendations, correspondence, registration systems, follow-up materials, and on-site details. Furthermore, you will create cost proposals and budgets for conferences and special events, research and analyze potential venues across the country, and proofread marketing materials related to conferences and special events. Building and maintaining positive professional relationships with vendors and internal clients through excellent communication will be essential. You will also be responsible for additional projects as assigned by the Director of Corporate Events.