TEMPORARY Executive Assistant to the Vice Chancellor (Confidential)

$74,194 - $91,229/Yr

State Center Community College District - Fresno, CA

Full-time - Entry Level

Fresno, CA

Educational Services

About the position

The Temporary Executive Assistant to the Vice Chancellor provides high-level administrative support, managing sensitive documents, scheduling, and coordinating events while interacting with various stakeholders. This role requires a proactive approach to assist in budget tracking, committee staffing, and maintaining confidentiality in all communications.

Responsibilities

• Provides clerical and administrative support to a Vice Chancellor.
• Composes and prepares memoranda, correspondence, division reports, presentations, and other documents.
• Drafts Board of Trustee documents and reports; proofreads and checks materials for accuracy.
• Screens and responds to visitors, phone calls, correspondence, and email inquiries.
• Acts as liaison in scheduling meetings and conferences with other Cabinet members and public officials.
• Researches and gathers background materials for drafting recommendations and reports.
• Attends and provides administrative support to various committees and meetings; takes minutes and keeps records.
• Organizes and maintains confidential files and documents; creates electronic and physical filing systems.
• Creates and maintains spreadsheets and databases; monitors multiple budgets.
• Provides input in selecting, training, and guiding other staff; monitors workflow and deadlines.

Requirements

• Bachelor's degree or Associate's degree with 5 years of administrative experience.
• Management experience of at least 5 years.
• Certified Notary Public (preferred).
• Strong communication skills, both written and verbal.
• Proficient in typing and standard business software.

Nice-to-haves

• Experience in budget development and tracking.
• Knowledge of the Brown Act and Public Records Act.
• Familiarity with grant administration functions.

Benefits

• Hourly wage of $35.67 - $43.86.
• Temporary position with potential for future opportunities.