Temporary Human Resources Specialist Aide

$45,760 - $52,000/Yr

University of Colorado - Aurora, CO

Full-time - Entry Level

Aurora, CO

Educational Services

About the position

The University of Colorado Anschutz Medical Campus is seeking a Temporary Human Resources Specialist Aide to assist the Facilities Management department. This temporary position is limited to a maximum duration of 9 months and involves a variety of administrative tasks that are essential for the smooth operation of the HR functions within the department. The role will primarily focus on supporting day-to-day HR activities, including data entry, auditing, and document management. The Human Resources Specialist Aide will play a crucial role in the onboarding process for new hires, which includes managing new hire paperwork, scheduling drug screenings, processing background check requests, and coordinating badge requests. Additionally, the aide will be responsible for notifying departments of new hires, enrolling new employees in orientation, and ensuring that all necessary documentation is completed accurately and in a timely manner. In addition to onboarding, the aide will also assist with offboarding tasks, which include department notifications, HRIS actions, and leave payout calculations. The position requires maintaining confidentiality of sensitive information and adhering to HR policies and procedures. Other responsibilities include processing invoices related to retirement gifts and drug/alcohol screenings, conducting I-9 verifications, and assisting in auditing payroll for accuracy. The aide will also support the HR team with special projects and initiatives as assigned, and ensure compliance with federal, state, and local employment laws and regulations. This position is hybrid, allowing for a combination of on-campus and remote work, and is expected to work full-time hours from Monday to Friday, 7:30 AM to 4:00 PM. The role may involve occasional lifting of equipment and materials, up to 25 lbs. The University of Colorado is committed to fostering a diverse and inclusive environment and encourages applications from individuals of various backgrounds.

Responsibilities

• Assist with day-to-day administrative tasks including data entry auditing and document management.
• Assist with new hire onboarding, including new hire paperwork, scheduling and documentation of drug screening, background check requests, badge requests, department notifications, parking, and new employee orientation enrollment.
• Support HR team members with special projects and initiatives as assigned.
• Review, update and submit job descriptions in HRIS.
• Monthly updates to organizational chart and distribution.
• Maintain confidentiality of sensitive information and adhere to HR policies and procedures.
• Perform offboarding tasks such as department notifications, HRIS actions, and leave payout calculations and submissions.
• Process invoices for retirement gifts and drug/alcohol screening.
• Conduct I-9 verifications.
• Assist in auditing monthly and bi-weekly payroll for accuracy.
• Ensure compliance with federal, state, and local employment laws and regulations.

Requirements

• A bachelor's degree in human resources, public administration, public policy, business, higher education administration, social sciences, behavioral sciences, or a directly related field from an accredited institution.
• 1 year of professional-level experience functioning as the liaison for all aspects of the hiring and new employee readiness process.

Nice-to-haves

• Prior experience working in payroll or human resources within higher education is a plus.
• Exposure to working with a variety of different HR systems, including PeopleSoft HCM and Kronos or other timekeeping systems.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with HR software is advantageous.
• Experience with Colorado State personnel laws, rules, regulations, procedures, and guidelines.
• Experience with position management of University Staff and Classified (State) staff.

Benefits

• Temporary employees are only eligible for sick leave benefits.