Timekeeper - Invoicing Specialist

$52,000 - $58,240/Yr

Enerfab - Lee's Summit, MO

Full-time - Mid Level

Lee's Summit, MO

Fabricated Metal Product Manufacturing

About the position

The Timekeeper / Invoicing Specialist at Enerfab is responsible for maintaining accurate timekeeping records and generating invoices to support efficient financial operations. This role involves collaboration with project teams to ensure compliance with company policies and project requirements, while also providing excellent customer service to clients regarding invoicing inquiries.

Responsibilities

• Accurately record and enter daily labor hours, equipment usage, and material consumption data into the company's timekeeping system.
• Collect timesheets from field personnel and subcontractors, verifying completeness and accuracy.
• Assist employees with timesheet-related inquiries and discrepancies.
• Review and validate time and attendance records, ensuring alignment with project schedules and work hours.
• Investigate and resolve discrepancies or missing data promptly.
• Assist in generating and distributing daily, weekly, and monthly labor and cost reports to project management and stakeholders.
• Compile and prepare data for payroll processing.
• Prepare and generate invoices for completed projects, services, or products provided to clients, ensuring accuracy and compliance with contract terms.
• Verify billing data, including project costs, labor, materials, and expenses.
• Interact with clients to address inquiries related to invoices, contract terms, and payment schedules.
• Maintain positive client relationships and provide excellent customer service.
• Review invoices for completeness, accuracy, and adherence to company policies and industry standards.
• Ensure that all necessary supporting documentation is attached to invoices.
• Maintain organized and secure records of all invoices, billing correspondence, and payment confirmations.
• Create and maintain an efficient filing system for invoices and related documents.
• Prepare and distribute billing documentation, including invoices, statements, and payment reminders.
• Assist with the resolution of billing discrepancies and disputes.
• Monitor and track invoice payments, follow up on overdue accounts, and reconcile payment discrepancies.
• Provide payment information to the Accounts Receivable team for cash application.
• Generate reports on billing and accounts receivable status for management review.
• Assist in the preparation of financial reports related to invoicing and collections.

Requirements

• High school diploma or equivalent (Associate degree in Accounting or Finance is a plus).
• 2-3 years of experience in invoicing, billing, or accounts receivable roles, preferably in the construction or industrial sector.
• Proficiency in invoicing software and financial systems.
• Strong attention to detail and accuracy in data entry and recordkeeping.
• Effective communication and interpersonal skills for client interactions.
• Ability to work independently and collaboratively within the Finance team.
• Knowledge of accounting principles and financial regulations is beneficial.