Timekeeping and Payroll Specialist

$40,040 - $62,920/Yr

First Admin Group - Batavia, NY

Full-time

Batavia, NY

About the position

The Timekeeping and Payroll Specialist is a full-time role within the Human Resources department, primarily responsible for managing daily time and attendance transactions, payroll entry, and personnel record keeping. This position requires attention to detail and adherence to time-sensitive processes, utilizing the ADP system and Microsoft Office software to prepare reports and manage employee documentation.

Responsibilities

• Process daily time and attendance transactions for management exception reporting and adjustments.
• Review time transactions and supporting documentation for compliance with time-off policies.
• Ensure proper software settings are in place in the timekeeping and ADP systems for accruals, schedules, benefit settings, deductions, etc.
• Process all new hire paperwork for employees and set up in the ADP payroll system, time and attendance software and HRIS database software.
• Responsible for all employee document management and control.
• Review all documentation for completeness and compliance with applicable policies.
• Process employee enrollment in health insurance program.
• Review and analyze monthly premium billings for accuracy and adjustments for late enrollments, cancellations, changes in status, etc.
• Coordinate, prepare and process FMLA and COBRA documentation and correspondence with employee and insurance carrier.
• Process and coordinate NYS disability claims, wage garnishments, and support orders.
• Prepare and process employment advertisements with designated publications.
• Process responses, advertiser billings, etc. in accordance with procedures.
• Process all verification of employment requests, unemployment inquiries, uniform enrollment paperwork, changes in employee status, etc.
• Correspond with outside U/E and Employment resources on employee issues as required.
• Maintain all employee records, both paper and electronic, per established procedures.

Requirements

• Associate degree in Accounting or Business plus 2 years of payroll related experience.
• Intermediate understanding of payroll, business or accounting systems, and transaction analysis.
• Ability to accurately and consistently perform detailed transaction review and editing.
• Ability to work within daily time constraints and communicate appropriately with others.
• Ability to interpret specific situations versus applicable policies.
• Ability to clearly convey information verbally and in written form.
• Demonstrate a professional approach and attitude in daily work.
• Maintain confidentiality over the records and nature of information being worked with.
• Intermediate skill level using MS Excel and Word.
• General understanding of MS Access or similar database program.

Nice-to-haves

• ADP Workforce Now experience is helpful but not required.