TJJD - Administrative Assistant I - (BWD) - 46102

Texas Juvenile Justice Department - Brownwood, TX

Part-time - Entry Level

Brownwood, TX

Ambulatory Health Care Services

About the position

The Administrative Assistant I position at the Texas Juvenile Justice Department involves providing entry-level administrative support and technical program assistance. The role includes preparing and disseminating information, maintaining records management systems, and assisting management and staff with various office duties. The position requires close supervision and may involve working more than 40 hours per week.

Responsibilities

• Prepares and disseminates information concerning agency programs and services.
• Maintains various tracking and records management systems.
• Assists in preparing, editing, and distributing correspondence, documents, forms, reports, publications, brochures, and studies.
• Assists with general office duties such as processing incoming/outgoing mail; maintaining and ordering supplies; and assisting with general human resources work.
• Assists in compiling and entering data for spreadsheets, charts, graphs, databases, summaries, or reports.
• Assists in scheduling and providing support for meetings, conferences, and seminars.
• May assist in answering and routing incoming phone calls, taking messages, and greeting and directing visitors to the appropriate staff.
• May review applications for agency services to ensure forms are filled out completely and accurately, and requests missing information and documentation.
• Performs a variety of related duties not listed, to be determined and assigned as needed.
• Performs all duties in compliance with agency safety policies and procedures.

Requirements

• Experience in clerical or administrative support work in a field relevant to the assignment.
• Ability to communicate effectively, orally and in writing.
• Knowledge of agency policies and procedures.
• Knowledge of office practices and administrative procedures.
• Skill in the use of a personal computer, applicable software, and other standard office equipment.

Nice-to-haves

• Ability to work under pressure and in stressful conditions.
• Ability to establish and maintain effective working relationships with others.

Benefits

• Retirement plan
• Paid group health & life insurance for employee
• Paid holidays
• Paid vacation leave
• Paid sick leave
• Longevity pay
• Educational assistance program
• Employee assistance program
• Optional add-on benefits include: Dental, Vision, Optional Life Insurance, Voluntary AD&D Insurance, Dependent Health & Life insurance, Health & Dependent care flexible spending accounts.