Tour and Events Coordinator

$50,200 - $69,100/Yr

Paccar - Renton, WA

Full-time - Entry Level

Renton, WA

Machinery Manufacturing

About the position

PACCAR is seeking a Tours & Events Coordinator to manage various tours and events at the Kenworth Truck Company manufacturing facility. This role is integral to the Human Resources team and involves overseeing the scheduling of tours, events, employee engagement activities, and community outreach programs. The Tours & Events Coordinator will be responsible for processing tour requests from both internal and external customers, managing a schedule that accommodates approximately 400+ tours annually. The position also entails coordinating a variety of events, including VIP gatherings, sales events, on-site classes, employee appreciation celebrations, food events, recruitment activities, retirement parties, and service anniversary celebrations, with event sizes ranging from 5 to 2,000 participants. In addition to event management, the coordinator will handle community outreach and charitable donation activities for company-sponsored agencies and local events. Budget management is a key responsibility, ensuring that all tour and event-related activities are executed flawlessly, on time, and within budget constraints. The coordinator will also be tasked with sourcing and overseeing various vendors for tour and event needs, such as catering, entertainment, and offsite venues. The role requires the preparation of publications and communication materials for tours, events, and employee engagement initiatives, including weekly newsletters, SharePoint graphics, and flyers. The coordinator will support overall plant and departmental initiatives, participate in HR-related activities, and promote events that reflect PACCAR's strong ethical and professional image. Additionally, the coordinator will assist with reception duties, including answering phone calls and greeting guests, for part of each day.

Responsibilities

• Manage and coordinate tours held at Kenworth Truck Company, processing tour requests for internal and external customers.
• Oversee the scheduling of approximately 400+ tours held per year.
• Coordinate various events at Kenworth Truck Company, including VIP events, sales events, employee appreciation events, and retirement parties.
• Manage community outreach and charitable donation activities for company-sponsored agencies and local events.
• Maintain budgets for tour and event-related activities, ensuring logistics are executed flawlessly and within budget.
• Source and oversee vendors for tour and event needs, including food and entertainment services.
• Prepare publications and communication materials for tours and events, such as newsletters and flyers.
• Support overall plant and departmental initiatives and administrative tasks as assigned.
• Promote events positively to reflect PACCAR's strong ethical and professional image.
• Assist with reception duties, including answering phone calls and greeting guests.

Requirements

• BA/BS Degree in Marketing, Public Relations, Business Administration, or related field required.
• 2 - 3 years of event planning/public relations experience.
• 2 - 3 years of trainer/facilitator/public speaking experience.
• Strong proficiency in graphics software, such as Adobe PhotoShop, InDesign, Illustrator, and Publisher.
• Ability to confidently interact with all levels of management, both internal and external.
• Strong project management, analytical, problem-solving, and oral/written communication skills.
• Organized with strong attention to detail and ability to manage multiple tasks simultaneously.
• Ability to anticipate event needs and meet deadlines with little supervision.
• Ability to work well under pressure and within tight deadlines.
• Must be able to safely lift, push, pull, and move equipment weighing up to 50 lbs.
• Proficient with Microsoft Office programs, especially Microsoft PowerPoint.

Nice-to-haves

• Experience with SharePoint.
• Valid Washington State Driver's License.

Benefits

• Full range of benefit options including health insurance, retirement plans, and paid time off.