Trade Operations Specialist II (Hybrid)

$67,210 - $100,100/Yr

Comtech Pst - Santa Clara, CA

Full-time

Santa Clara, CA

About the position

The Trade Operations Specialist II plays a crucial role in ensuring compliance with export control laws and regulations within the organization. Reporting directly to the Director of Trade Operations, this position is responsible for managing the company-wide restricted parties screening process. The specialist will review international orders and associated documents to ensure they meet the necessary standards for completeness and compliance. This includes applying for and managing export control authorizations, all while adhering to established procedures and guidelines. In this hybrid role, the Trade Operations Specialist will engage in various responsibilities, including reviewing restricted party screening results, identifying false positives, and managing the status of denied parties within the ERP system. The specialist will also be tasked with reviewing open quotes and orders for denied parties, alerting the Director of Trade Operations and the VP of Trade when necessary. Additionally, the role involves reviewing international quotes and orders for compliance, drafting export authorization control plans, and preparing EAR, ITAR license applications, and Canadian permit requests for review. The position requires a strong understanding of U.S. export regulations, including EAR, ITAR, OFAC, and CBP, as well as familiarity with FAR, DFARS, and other federal regulations. The specialist must possess excellent communication skills, attention to detail, and the ability to work autonomously in a fast-paced environment. The role also demands flexibility, as the specialist may need to work overtime, including weekends and holidays, to meet customer and manufacturing schedules.

Responsibilities

• Review Restricted Party Screening results
• Review hits for false positives, documents, and releases
• Review matches and deny them
• Manage denied parties' status in ERP or other system per work instructions
• Review open quotes/orders for Denied parties and alert Dir of Trade Operations and VP of Trade
• Review international quotes/orders for completeness and compliance in accordance with work instructions provided by Trade organization
• Review and approval of orders including supporting documentation
• Promote quotes/orders requiring input from Director of Trade Operations
• Action to release orders applicable per work instruction
• Draft Export Authorization Control Plans for review by the Director of Trade Operations
• Draft EAR, ITAR license applications and Canadian permit requests for review by the Director of Trade Operations
• Review and recommend exemption/exception requests and usage to Director of Trade Operations
• Review import/customs related transactions
• Review shipping requests
• Ensure timely entry of all new orders/projects and contract changes into the computerized order/project entry system
• Perform any other duties/tasks as assigned by Director of Trade Operations

Requirements

• Minimum of 5 years of experience in a similar role
• High School Diploma or GED equivalent
• Ability to work onsite a minimum of two (2) days per week (days selected by Supervisor)
• Must be flexible to work overtime to meet customer and manufacturing schedules including weekends and or holidays as needed
• Ability to obtain a U.S. Government Security Clearance at the appropriate level which requires U.S. Citizenship
• Travel as required

Nice-to-haves

• Knowledge of FAR, DFARS and other Federal Regulations
• Knowledge of Canadian and/or UK export controls
• Experience with pre-shipping inspection process(s) (SGS, BIVAC, Cotecna, Intertek) and specialized country inspection requirements