Trade Show and Event Specialist
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About The Position
Filevine is seeking a dynamic and detail-oriented Trade Show and Events Specialist to join our team. The successful candidate will be responsible for planning, coordinating, and executing trade shows, as well as assisting with user conferences and field events as needed. This role requires excellent organizational skills, budget management capabilities, and the ability to travel as needed. The Trade Show and Events Specialist will work closely with cross-functional teams to ensure that all aspects of the events are executed flawlessly, from venue selection to vendor management and attendee communications. In this position, you will assist in the planning and execution of user conferences and field events, coordinating logistics such as catering, transportation, and audio-visual requirements. You will also develop and manage budgets for trade shows and events, providing detailed post-event financial reports and analysis. Your responsibilities will include planning and executing company participation in trade shows, managing vendor relationships, and ensuring that all marketing materials and promotional items are prepared and available for events. You will be expected to conduct thorough post-event evaluations to gather feedback and identify areas for improvement, maintaining an organized inventory of event supplies and promotional materials. The ideal candidate will have a minimum of 3 years of experience in trade show and event planning, with a proven track record of successfully managing event budgets. Strong project management skills and the ability to handle multiple tasks simultaneously are essential. Excellent communication and interpersonal skills are required, along with proficiency in event management software and the Microsoft Office Suite. A willingness to travel as required (up to 35%) is also necessary for this role, which is office-based with significant travel required, including evenings and weekends during events.
