Tradeshow Coordinator

$70,000 - $70,000/Yr

Disability Solutions - Long Beach, CA

Full-time

Hybrid - Long Beach, CA

Administrative and Support Services

About the position

The Tradeshow Coordinator at ECAMSECURE, a leader in outdoor video surveillance equipment, plays a crucial role in the planning, organization, and execution of the company's presence at various conferences and tradeshows. This position is based in Long Beach, CA, and is integral to the company's growth strategy as it continues to expand its market presence. The Tradeshow Coordinator will be responsible for managing all aspects of tradeshows, from the initial planning stages to the final cleanup after the event. This includes securing venues, coordinating with vendors and exhibitors, and ensuring that all activities stay within the allocated budget. The role requires a proactive approach to problem-solving and the ability to adapt to changing circumstances, making it essential for the coordinator to be agile and flexible in their planning and execution. In this position, the Tradeshow Coordinator will work closely with the Marketing Manager and will serve as the onsite representative for ECAMSECURE during tradeshows. They will handle the registration for selected tradeshows, manage all associated fees, and coordinate the logistics of booth displays, including layout and payment arrangements. The coordinator will also be responsible for organizing additional events such as happy hours or dinners during the tradeshow week, booking hotel accommodations for attendees, and preparing promotional materials and giveaways. Quality control of marketing materials and coordination of booth attendance with sales leadership are also key responsibilities. The Tradeshow Coordinator will ensure that all necessary equipment and materials are delivered on time and will conduct pre-show and post-show meetings to evaluate the success of each event.

Responsibilities

• Work within an approved list of tradeshows that ECAMSECURE will attend for the year.
• Register for shows and manage all fees through accounting.
• Schedule booth display with vendors and coordinate layout, payment, and planning.
• Set up any extra events such as happy hours, dinners, etc. during tradeshow week.
• Book attendee hotel rooms.
• Prepare promotional items and giveaways.
• Coordinate booth attendance with Sales leadership.
• Manage tradeshow checklist.
• Quality checks all marketing materials to travel with the booth.
• Coordinate the booking of all electric, internet, and cleaning of the booth during show days.
• Coordinate with appropriate teams for the delivery of event materials in a timely manner, including marketing literature, display, demo units, A/V equipment, etc.
• Garner approval for use of demo tech within booth space.
• Schedule delivery of demo tech to exhibit center.
• Schedule pre-show calls with exhibit attendees and unit installers/technicians.
• Schedule post-show debrief call with attendees and leadership.
• Work with show representatives and other third-party vendors.
• Attend most tradeshows.

Requirements

• Must be able to travel 10% of time for tradeshows.
• Excellent oral and written communication skills.
• Must have great communication with both internal parties and vendors.
• Must be organized and be able to plan more than one tradeshow at a single time.
• Have a background in coordinating high volume tasks.

Benefits

• Compensation of $70,000 annually
• Hybrid work environment out of Long Beach, CA headquarters