Transactions Coordinator (Acquisitions Team)

Phillips Edison - Cincinnati, OH

Full-time - Entry Level

Cincinnati, OH

Real Estate

About the position

The Transactions Coordinator role will provide support to the Acquisitions and Transactions Team throughout the deal lifecycle, which includes organization, tracking, documentation, third party requests, research and internal communications. This position will be located in the Cincinnati, OH corporate headquarters office and will be an in-office role. Local candidates only.

Responsibilities

• Create and organize deal folders which will include signing confidentiality agreements, downloading and distributing documents to the team and tracking these properties within our database.
• Request research (internal) and insurance quotes (external) for these deals we are underwriting on a weekly basis.
• Prepare expense reports for team members, book travel and maintain calendar for ICSC events.
• Provide support throughout the due diligence process for acquisitions which will include the following:
• Request proposals, share documents and engage third parties (survey, zoning, ADA, roof, PCA, ESA, abstracts, tax analysis, estoppels, COIs) and follow up as necessary for delivery of documents. Complete data entry for reports where necessary.
• Audit of executed estoppels to confirm the information matches what we have in our records.
• Data entry and audit of information from sellers and third parties to be used by departments internally post-closing. This includes information for FastField, MRI and our sign off / hand off memo.
• Add, set up and maintain calendar reminders and meetings for dates throughout due diligence.
• Request funds from treasury for deposits and closing.
• Manage the post-close file cleanup and archive to Record Center once a transaction closes and provide documents to internal groups for them to audit and upload when necessary.
• Audit hard files received from seller and prepare leases for offsite storage.
• Prepare final property folders and upload the final B&R model and authorization to close form.
• Provide support throughout the due diligence process for dispositions which will include the following:
• Organization of key documents for brokers and buyers requires use of records center to pull documents to put into a data room.
• Assist in answering questions which will require communication with internal groups.
• Prepare, send and track estoppels which will require communication with tenants.
• Order documents to be retrieved from offsite to be sent to buyer post-closing, mail documents.
• Communicate with title to confirm deposits are received as required per the PSA.
• Add and maintain calendar reminders and meetings throughout due diligence.

Requirements

• Bachelor's degree and 2+ years of work experience required; will consider additional relevant work experience in lieu of Bachelor's degree.
• Prior commercial real estate experience preferred including familiarity with reading and interpreting legal documents and tenant leases.
• Must possess strong communication and analytical skills.
• Outstanding attention to detail and organizational skills.
• High level of professionalism confidentiality discretion and judgment.
• Strong proficiency in Microsoft Office, particularly in Excel.