Transformation Implementation Specialist

Castellum - Washington, DC

Full-time - Mid Level

Hybrid - Washington, DC

Religious, Grantmaking, Civic, Professional, and Similar Organizations

About the position

The Transformation Implementation Specialist at Castellum Inc. will play a crucial role in the Victim Compensation Fund (VCF) Transformation Project, focusing on optimizing processes and systems that support claims for 9/11 victims. This mid-level position requires strong project management and coordination skills, as the specialist will work closely with the Project Delivery Lead and Product Owner to ensure successful project delivery in a dynamic environment.

Responsibilities

• Support project management activities, including maintaining filing systems, calendars, and tracking information.
• Manage the VCF Readiness project plan using JIRA or similar tools, including reporting and risk/issue tracking.
• Coordinate across teams to align priorities and track project progress effectively.
• Collaborate with the System Integrator to facilitate information exchange and tracking.
• Draft and circulate meeting agendas based on schedules.
• Record clear and accurate meeting notes, including detailed action items and responsibilities.
• Track action items to completion and maintain updated logs.
• Create and maintain project management artifacts such as tracking logs, reports, and dashboards.
• Prepare and manage administrative forms, templates, and project documentation.
• Anticipate project challenges, raise potential issues, and identify opportunities to improve communication and team efficiency.
• Design and manage Outlook calendar invites for meetings and events.
• Proactively support team goals and foster cross-functional collaboration.

Requirements

• Bachelor's degree in a relevant field.
• 1-3 years of experience in project management or coordination, particularly in technical implementation programs.
• Proven skills in project management and coordination.
• Working knowledge of Agile methodologies and the technical project lifecycle.
• Strong verbal and written communication skills, including the ability to prepare detailed reports and action items.
• Strong proficiency in PC applications, including MS Word and MS Excel.

Nice-to-haves

• Familiarity with federal government programs is a plus.