Translation Notice Specialist (Office Specialist 2) two vacancies!

$38,616 - $52,056/Yr

Department Of Human Services - Salem, OR

Full-time - Entry Level

Salem, OR

Executive, Legislative, and Other General Government Support

About the position

The Translation Notice Specialist (Office Specialist 2) position at the Oregon Department of Human Services involves providing essential administrative support for the Oregon Eligibility Partnership (OEP). This role focuses on managing the notice translation process, ensuring timely and accurate communication with clients, and maintaining organizational efficiency within the Central Coordination Unit. The position is designed for individuals who are innovative, compassionate, and thrive in a collaborative team environment, with opportunities for career growth and development.

Responsibilities

• Track outgoing and returning customer notices that require translation to ensure correct and timely processing by third party vendors.
• Act as backup to other administrative staff in the unit responsible for calendaring, notetaking, and supporting project managers.
• Responsible for uploading and maintaining confidential documents.
• Receive, review and distribute incoming mail.
• Coordinate and manage office supply ordering, receiving and billing.
• Update and maintain program related organizational charts, phone lists, distribution lists and assigned equipment.

Requirements

• Two (2) years of general clerical experience that includes keyboarding, word processing, or other experience generating documents; OR an associate degree in any field; OR an equivalent combination of education and experience.
• Experience developing collaborative relationships that foster trust, inclusivity, and respect with colleagues, vendors and community members.
• Experience using time management, organization and prioritization skills to meet deadlines.
• Experience independently identifying, assessing and resolving barriers or inefficiencies in a business setting.
• Experience conducting work that requires attention to detail, particularly with data entry and reviewing documents.
• Experience handling confidential information with unwavering professionalism, holding self and others to high standards of honesty and integrity.
• Cultural awareness with a demonstrated commitment to ongoing learning and appreciation of the diverse cultures, values, beliefs and perspectives that exist within and across communities.

Benefits

• Flexible schedule
• Loan forgiveness
• Cost of Living Adjustments
• Annual salary increases until reaching the top of the listed salary range
• Amazing benefits package
• Possible eligibility for the Public Service Loan Forgiveness Program