Transportation Administrative Assistant

$41,600 - $52,000/Yr

Cjb Construction - Wylie, TX

Full-time - Entry Level

Wylie, TX

Real Estate

About the position

The Transportation Administrative Assistant at CJB Construction Inc. plays a crucial role in supporting the Director of Transportation, Safety, and Compliance by managing day-to-day operations. This position involves a variety of administrative tasks, including documentation management, meeting coordination, and communication with stakeholders, ensuring the smooth functioning of the transportation department.

Responsibilities

• Provide comprehensive administrative support to the Director of Transportation, including managing schedules, arranging meetings, and coordinating travel arrangements.
• Prepare and maintain accurate records, reports, and correspondence, including driver qualification files and vehicle maintenance files.
• Schedule and organize meetings and trainings, including preparing agendas, taking minutes, and ensuring follow-up on action items.
• Serve as the primary point of contact between the Director and internal/external stakeholders, handling inquiries and correspondence with professionalism.
• Manage office supplies and equipment, ensuring everything is in good working order and maintaining a productive office environment.
• Coordinate and support events related to transportation/safety initiatives, including trainings and public outreach programs.
• Input and update data related to transportation activities and generate reports as needed for review by the Director.
• Assist in monitoring and tracking the department's budget, including processing invoices and expense reports.

Requirements

• High school diploma or GED required; associate's degree or higher preferred.
• Minimum of 2-3 years of experience in an administrative support role, preferably in a transportation or logistics environment.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong organizational and time-management skills with the ability to prioritize tasks effectively.
• Excellent written and verbal communication skills.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Strong problem-solving skills and attention to detail.

Nice-to-haves

• Bilingual
• DOT, Samsara, Fleetio experience/exposure a plus.

Benefits

• Health insurance
• Dental insurance
• Paid time off
• Vision insurance