Transportation District/Division Supply Specialist - Randolph County

$17,838 - $25,592/Yr

West Virginia Department Of Transportation

Full-time

About the position

The Transportation District/Division Supply Specialist is responsible for managing the supply chain within a district or division storeroom. This role involves purchasing, receiving, storing, and distributing supplies and equipment, ensuring that inventory levels are maintained and that procurement processes comply with state regulations. The specialist will analyze inventory data, expedite emergency purchases, and perform clerical duties related to procurement and inventory management.

Responsibilities

• Performs purchasing, receiving, storing, and dispersing of supplies, materials, parts, and equipment.
• Reconciles physical and documented inventories.
• Expedites the purchases of emergency supplies and equipment.
• Monitors volume of parts, equipment, and supplies to ensure adequate stock is on hand.
• Types and/or composes purchase orders, correspondence, memoranda and reports.
• Checks purchase orders for accuracy, completeness, and clarity; corrects any ambiguities in purchase orders and adds needed information.
• Solicits bids from vendors for materials and/or equipment.
• Enters information into spreadsheets, databases, and REMIS.
• Uses computer databases to input data, track and check inventory levels, and track status of orders and payments.
• Responsible for making purchases using State P-Card.
• Purchases and distributes supplies and equipment to all county storerooms, districts, equipment, bridge, sign shops, and Interstate organizations.
• Performs analysis of computer inventory printouts with receipts, reports and files.
• Load and unload pipe and steel.
• May require a certification as a certified loader and may be certified in Herbicide.

Requirements

• High school diploma or the equivalent.
• Five (5) years of full-time or equivalent part-time paid experience as a stock clerk or in a clerical capacity in connection with storeroom or warehouse operations, bookkeeping, accounting, timekeeping, purchasing, inventory work, or handling materials.
• Knowledge of state and agency purchasing regulations and protocols.
• Knowledge of state, federal, and agency conflict of interest and ethics standards.
• Knowledge of clerical and storeroom methods and procedures.
• Knowledge of transportation and shipping methods and procedures.
• Knowledge of safe handling procedures for equipment and materials involved.
• Knowledge of various types of grades of equipment and supplies used by the agency.
• Knowledge of basic arithmetic and/or bookkeeping.
• Knowledge of different types of state database software.

Nice-to-haves

• Ability to compare materials and supplies with prescribed specifications.
• Ability to assign and review clerical procedures in the invoices, transfers, and other information.
• Ability to safely perform moderately heavy manual labor in lifting and storing materials and/or equipment.
• Ability to operate a forklift may be required for some positions.
• Ability to work with numbers and perform close detailed review of merchandise and documents.
• Ability to type accurately.
• Ability to use a computer and calculator.