Transportation Payroll Specialist

Henry County Public Schools - Collinsville, VA

Full-time

Collinsville, VA

Educational Services

About the position

This position performs intermediate skilled clerical work in the administration and management of transportation business affairs. Performs related work as required. Work is performed under the regular supervision of the Director of Transportation. This position works 12 months per year.

Responsibilities

• Prepares all transportation payrolls, including payrolls for contract drivers and aides, transportation substitutes, field trips, athletic trips, midday and shuttle runs.
• Processes mid-month timesheets.
• Maintains attendance and benefits records.
• Prepares and maintains various reports, including bus driver record of hours, daily mileage log, records for seniority awards, attendance and benefits records, and monthly absence reports.
• Prepares, records and submits trip logs for Medicaid and FAMIS Transportation Reimbursement.
• Processes accounts payable documents (invoices, field procurement authorizations, purchase orders, etc.), checking amounts, extensions, and other information.
• Informs the Director of Transportation of any apparent violations of purchasing procedures.
• Assists in reviewing and sharing video footage from school buses with school administrators.
• Assists in planning agendas and presentations for driver in-service meetings.
• Maintains a good working relationship with transportation staff, including drivers, aides, substitutes, and bus garage staff.
• Maintains proficiency in the use of various software applications, including Microsoft Excel, Word, presentation software, etc.
• Receives incoming telephone calls and greets office visitors.
• Types general correspondence, memorandum, reports, schedules, official notices and other materials from rough draft, copy, marginal notes, or verbal instruction.
• Checks and reviews a variety of data for accuracy, completeness, grammatical errors, and conformance to established standards and procedures.
• Processes travel requests, sets up travel arrangements, and processes travel reimbursement requests.
• Performs other duties as required.

Requirements

• Any combination of education and experience equivalent to graduation from high school, including or supplemented by courses and considerable clerical experience.
• Prefer two year associate degree and experience in accounting/bookkeeping, or demonstrated competence in the tasks assigned.
• Selected candidate must successfully complete all background screenings, including a credit check.

Benefits

• Equal Opportunity Employer