Transportation Router/Secretary

About the position

The Transportation Router/Secretary plays a crucial role in supporting the Transportation Department by managing administrative tasks related to the routing of district transportation vehicles. This position involves data compilation, record maintenance, report preparation, and communication with various stakeholders to ensure the safe and efficient operation of transportation services. The role requires maintaining confidentiality and understanding the operational needs of the department.

Responsibilities

• Compile data from various sources to prepare reports and provide information for assigned administrators.
• Maintain a variety of manual and electronic document files and records to provide up-to-date information and historical reference.
• Prepare reports, documents, and correspondence of both confidential and non-confidential nature.
• Represent the assigned Administrator in their absence to convey and gather required information.
• Respond to inquiries from internal and external parties to provide information and facilitate communication.
• Present information on administrative procedures to orient new personnel and disseminate information to existing personnel.
• Advise buildings, schools, families, and drivers of bus and/or route changes, delays, and emergencies.
• Assist with the coordination of field trips and related questions.
• Maintain routes for special needs, SIT, BECEP, Head Start, and summer school.
• Assist the contractor on general education routes.
• Act as a liaison between schools, providing support as needed.
• Assist mechanics and drivers during bus breakdowns and emergencies.
• Maintain dispatch and field trip software programs and systems.
• Design, coordinate, and implement routes effectively and efficiently.
• Be aware of ongoing activities in the department to handle emergencies and changing needs.
• Answer phones and radio; take messages, greet visitors, and handle radio dispatch.
• Assist Transportation during district emergencies.
• Follow school policies and procedures.
• Perform additional duties as assigned.

Requirements

• Job-related experience with increasing levels of responsibility is required.
• Targeted, job-related education with study in a job-related area.
• Criminal justice fingerprint/background clearance.

Nice-to-haves

• Skills in operating office equipment and software.
• Planning and managing projects.
• Performing budgetary, payroll, and administrative tasks.
• Compiling information for reports.
• Composing correspondence.