Trauma Program Administrative Assistant - Baptist Trauma Center - Days

Integris Health - Oklahoma City, OK

Full-time - Entry Level

Oklahoma City, OK

Ambulatory Health Care Services

About the position

The Trauma Program Administrative Assistant plays a crucial role in supporting the trauma program and clinical trauma service line at Integris Health. This position involves a variety of administrative duties, including managing records, scheduling meetings, and assisting departmental staff to ensure efficient operations within the trauma center.

Responsibilities

• Perform various complex technical and clerical functions in support of departmental staff.
• Prepare and maintain a variety of records, files, and documents, including confidential information.
• Take minutes at meetings while maintaining confidentiality and develop summaries if requested.
• Assist with documenting and developing the department budget and operational plans.
• Recommend changes to office procedures to improve processes and provide better support.
• Review and proof documents, records, and forms for accuracy and completeness.
• Arrange and schedule a variety of meetings and conferences.
• Greet visitors, determine their needs, and route customers to the proper area or person.
• Arrange appointments and assist with phone calls.
• Direct services such as maintenance, repair, supplies, mail, and files.
• Assist in training employees on office equipment and procedures.
• Maintain confidentiality of information and abide by HIPAA regulations.
• Perform other duties as assigned and assist other staff as necessary.

Requirements

• High School Diploma or equivalent required.
• 1-2 years of technical or clerical experience.
• Basic knowledge of Microsoft applications including Excel, Word, PowerPoint, Teams, and Outlook.
• Basic knowledge of principles of accounting with basic arithmetic skills of multiplication, division, and percentages.
• Good oral and written communication skills.
• Good interpersonal skills.
• Ability to handle confidential information appropriately.

Nice-to-haves

• Associate or bachelor's degree preferred.