Traveling Personal Assistant for high profile Miami Executive

$108,160 - $108,160/Yr

Estatejobs.Com - Miami, FL

Full-time - Entry Level

Miami, FL

About the position

The Traveling Personal Assistant will provide comprehensive administrative and support functions for a high-profile executive. This role requires a proactive individual who can manage various tasks efficiently, maintain organization within the office, and ensure smooth operations while traveling with the principal. The position is temporary and requires flexibility, including the potential for weekend work.

Responsibilities

• Manages the office effectively and efficiently
• Maintains order and organization within the office and tasks that are being assigned
• Keeps errands and drivers' tasks organized to ensure efficient operations
• Inspects security logs and reports shortcomings or issues to Director of Property Operations
• Helps oversee property and property staff; coordinate staff schedules
• Drafts reports/correspondence for the Director of Property Operations including project updates, staff inquiries, action items needing attention
• Records messages, completes logs, and notifies appropriate parties
• Prepares and ensures outgoing packages, and notifies appropriate parties of outgoing packages
• Indicates updated status of incoming packages and notifies appropriate parties
• Secures credit card, assigns to proper parties, and maintains receipts
• Ensures sign-in procedures are followed
• Updates calendar according to itineraries, and notifies appropriate personnel
• Oversees logs and checklists for houses, mileage, phone calls, housekeeping, maintenance, landscaping, and office activities
• Ensures required logs are maintained, and copies and files documents to maintain accurate recordkeeping
• Performs general housekeeping duties in the office area
• Complies with company policies and procedures
• Performs other duties as needed

Requirements

• High school diploma or equivalent
• Three years of experience in office administration or a combination of equivalent experience, education, and training
• Proficient use of MS Office Products and Apple Devices
• Experience using Quicken application
• English speaking, writing, and reading comprehension; active listening; organization; coordination; and attention to detail

Benefits

• Temporary position starting at $52 per hour
• Opportunity to work closely with high-profile individuals
• Flexible working hours including weekends if needed