Traveling Personal Assistant for high profile Miami Executive

$108,160 - $108,160/Yr

Confidential Employer - Miami Beach, FL

Full-time

Miami Beach, FL

About the position

The Assistant Company is seeking an experienced Personal Assistant for a high-profile Executive. This position is temporary and will start at a rate of $52 per hour. The ideal candidate must reside within 30 to 40 minutes of the estate located in the 33133 zip code and be available to start as soon as possible. The role requires previous experience working for high-net-worth individuals (HNW), ultra-high-net-worth individuals (UHNW), celebrities, or other high-profile clients. Flexibility is essential, as the candidate must be willing to work weekends if needed and must possess a valid passport to travel with the Principal. The Personal Assistant will perform a variety of administrative and support functions to ensure the smooth operation of the Principal's office. This includes managing office tasks efficiently, maintaining organization, and overseeing property staff and schedules. The Assistant will also be responsible for drafting correspondence, managing logs and checklists, and ensuring compliance with company policies. The role demands a high level of attention to detail and the ability to handle multiple tasks simultaneously in a fast-paced environment. In addition to administrative duties, the Personal Assistant will be expected to perform general housekeeping tasks in the office area and assist with errands and drivers' tasks. The position requires a proactive approach to problem-solving and the ability to communicate effectively with various stakeholders. The candidate must be comfortable working long or odd hours as needed, and should be prepared for a dynamic work environment that may involve exposure to varying temperatures and noise levels.

Responsibilities

• Manages the office effectively and efficiently
• Maintains order and organization within the office and tasks that are being assigned
• Keeps errands and drivers' tasks organized to ensure efficient operations
• Inspects security logs and reports shortcomings or issues to Director of Property Operations
• Helps oversee property and property staff; coordinate staff schedules
• Drafts reports/correspondence for the Director of Property Operations including project updates, staff inquiries, action items needing attention
• Records messages, completes logs, and notifies appropriate parties
• Prepares and ensures outgoing packages, and notifies appropriate parties of outgoing packages
• Indicates updated status of incoming packages and notifies appropriate parties
• Secures credit card, assigns to proper parties, and maintains receipts
• Ensures sign-in procedures are followed
• Updates calendar according to itineraries, and notifies appropriate personnel
• Oversees logs and checklists for houses, mileage, phone calls, housekeeping, maintenance, landscaping, and office activities
• Ensures required logs are maintained, and copies and files documents to maintain accurate recordkeeping
• Performs general housekeeping duties in the Office area
• Complies with company policies and procedures
• Performs other duties as needed

Requirements

• High school diploma or equivalent
• Three years of experience in office administration or a combination of equivalent experience, education, and training
• Proficient use of MS Office Products and Apple Devices
• Experience using Quicken application
• English speaking, writing, and reading comprehension; active listening; organization; coordination; and attention to detail