TRIP Staff Assistant (Translation Research Instruction Program)

About the position

The TRIP Staff Assistant position at Binghamton University is a full-time role focused on supporting the Translation Research Instruction Program (TRIP) and another Harpur program. The role involves a variety of administrative tasks, including budget management, course scheduling, and serving as a liaison between the TRIP director and other staff. The position requires strong organizational skills and the ability to manage multiple responsibilities effectively.

Responsibilities

• Support the administrative processing needs of the Translation Research and Instruction Program (TRIP).
• Assist in course building, scheduling, and coordinating with other departments.
• Serve as the liaison between the TRIP director and other professional staff regarding administrative matters.
• Manage course and independent study registration for graduate students.
• Maintain records and gather research and statistical data as requested.
• Assist in planning and preparing the program's budget and monitor budget activities.
• Handle purchasing, reimbursement processing, and reconciliations for the office budget.
• Support event planning and website management for the program.
• Schedule and track graduate student examinations in DegreeWorks.
• Manage files, including theses, dissertations, and graduate school paperwork.
• Oversee space management of the TA office and process HR paperwork.
• Monitor appointments for faculty, visiting scholars, and graduate students.

Requirements

• Bachelor's Degree with a minimum of 2 years of administrative experience.
• Effective interpersonal and organizational skills.
• Excellent computer skills and willingness to learn new software.
• Strong organization and time management skills with the ability to prioritize workload.
• Proficient with Google Office Suite.
• Expertise in using spreadsheets and databases.
• Effective written and oral communication skills.
• Ability to exercise sound judgment, discretion, and confidentiality.
• Commitment to diversity, equity, respect, and inclusion.

Nice-to-haves

• Experience with budget management