TRS and Payroll Specialist

Coastal Bend College - Beeville, TX

Part-time

Beeville, TX

Educational Services

About the position

The TRS and Payroll Specialist at Coastal Bend College (CBC) plays a crucial role in ensuring the smooth operation of payroll processes and compliance with the Teacher's Retirement System (TRS) regulations. This position is essential for supporting the college's mission of student success across its multiple campuses in South Texas. The specialist will be responsible for coordinating the inputting of time necessary for payroll, ensuring timely processing, and adhering to established policies and guidelines. This role requires a thorough understanding of training matrixes for employees and involves establishing, coordinating, and tracking various training programs. In addition to payroll processing, the TRS and Payroll Specialist will handle all aspects of TRS, including reporting, auditing, updating records, and retention. The specialist will also manage the retirement processes for part-time employees, ensuring accurate reporting and compliance. The role involves receiving and auditing timekeeping records for all employees, maintaining payroll registers, and preparing payroll changes, including deductions and salary adjustments. The specialist will compile and maintain both physical and electronic reports and records, ensuring compliance with state, federal, and local requirements. Collaboration is key in this role, as the specialist will work closely with the human resources department, department heads, and employees to resolve payroll issues and inquiries promptly. The position also requires the preparation and submission of various payroll reports and forms, including those required by the Internal Revenue Service and Texas Workforce Commission. The specialist will assist employees with payroll and leave time issues, maintain confidentiality of sensitive information, and follow safety protocols. Additionally, the role includes participation in professional development and collaboration in the development of the SACSCOC report.

Responsibilities

• Coordinate the inputting of all time necessary for payroll and ensure timely processing.
• Handle all aspects of TRS, including reporting, auditing, updating records, and retention.
• Manage the retirement process for part-time employees, including reporting and auditing.
• Process accurate employee payroll following established procedures.
• Receive and audit timekeeping records for all employees.
• Maintain payroll registers and employee payroll information in an orderly manner.
• Prepare and post all payroll changes, including deductions and salary changes.
• Compile, maintain, and file all physical and electronic reports and records as required.
• Prepare and submit payroll reports and forms required by various agencies.
• Work cooperatively with the human resource department and resolve payroll problems promptly.
• Respond to requests from financial institutions regarding employment verification.
• Ensure necessary information for employees to view their payroll on the college website.
• Collaborate with Instructional Developments to ensure accurate faculty load calculations.
• Provide payroll reports and prepare spreadsheets for CBC administrators as needed.
• Assist employees with payroll and leave time issues or questions.
• Assist in records retention of payroll records as mandated by state policies.
• Provide information for the CBM008 report due twice a year.
• Process various deductions and wage garnishments as requested by agencies.
• Process end-of-month, end-of-quarter, and end-of-year reports.
• Process and report W2 information and maintain confidentiality of information.
• Follow safety protocols and emergency procedures.
• Update and schedule training in collaboration with IT for faculty and adjuncts.
• Maintain Time & Efforts for Grant payrolls.
• Backup HR in the hiring and interview processes.
• Perform any other duties as assigned.

Requirements

• Bachelor's degree in Business Administration, Finance, Accounting, or Human Resources.
• Effective computer skills, oral and written communication skills.
• Ability to establish and maintain effective working relationships.
• Advanced knowledge and work experience using the Microsoft Office Suite.
• Ability to work with numbers accurately and rapidly to meet deadlines.
• Effective organizational, communication, and interpersonal skills.

Nice-to-haves

• Master's degree in Accounting, Business Administration, or related field.
• Experience working in Payroll or Human Resources in Higher Education.