Trusts & Estates Legal Administrative Assistant

Jackson Walker Llp - Austin, TX

Full-time - Entry Level

Austin, TX

Professional, Scientific, and Technical Services

About the position

The Trusts & Estates Legal Administrative Assistant at Jackson Walker provides essential administrative support to attorneys in the Trust & Estates Practice Group. This role focuses on assisting with estate planning, administration of estates and trusts, and ensuring effective communication with clients while managing various administrative tasks.

Responsibilities

• Providing timely and courteous communication to clients and attorney(s) when answering phone calls and relaying messages
• Assisting with accurate timesheet entry, review and revision; participate in timely billing review and submission
• Calendar management - coordinating and scheduling travel, meetings, and appointments for attorneys
• Manage hard copy documents and profile electronic documents/e-mails
• Distribution of correspondence and legal documents
• Perform other work-related duties as assigned

Requirements

• Must be highly organized and able to manage multiple concurrent projects
• Comfortable communicating with clients in a professional manner
• Excellent knowledge of Microsoft 365, especially Word and Outlook
• Working knowledge of legal documents, formatting, table of contents, styles, track changes, pdf documents - inserting and labeling, converting pdf documents to Word
• Experience working with a document management system (iManage experience a plus)
• Good grammatical and writing skills
• Ability to multi-task and work closely with attorneys in a fast-paced busy role
• Demonstrate the ability to think critically and show initiative
• Ability to handle confidential documents and information appropriately
• High school diploma or GED required
• Bachelor's degree from an accredited college or university preferred
• Minimum of 3 years' experience
• Prior law firm experience preferred