UM Operational Budget and Procurement Support

Southwest Key Programs - El Paso, TX

Full-time

El Paso, TX

Social Assistance

About the position

The UM Operational Budget and Procurement Support role is a critical position that works closely with the Vice President of Operational Budget and Procurement. This position is responsible for contributing to the development and execution of budgeting processes, financial planning, and procurement strategies. The individual in this role will support the creation of budgets, monitor financial performance, assist in procurement activities, and ensure compliance with financial policies. In this role, you will support the VP in the development and maintenance of annual operational budgets. This includes gathering and analyzing financial data to facilitate budgetary decision-making and contributing to financial analyses that identify trends, variances, and opportunities for improvement. You will prepare regular reports for both internal use and external stakeholders, ensuring that all financial information is accurate and timely. Additionally, you will assist in procurement activities, which include vendor research, bid evaluation, and providing technical support. Maintaining accurate records of procurement activities and contracts is essential, as is ensuring adherence to financial regulations and organizational policies. You will also be responsible for maintaining comprehensive documentation related to budgets and procurement activities, collaborating with various departments to gather budget-related information, and communicating effectively with vendors and internal stakeholders regarding procurement processes. Your contributions will also include generating ideas for optimizing resource allocation and improving operational efficiency, as well as identifying cost-saving opportunities without compromising quality. The role may also involve providing technical support to program operations and developing and maintaining project plans for new budgeting projects, financial and procurement strategies, while proactively managing timelines. Other duties may be assigned by the supervisor as needed.

Responsibilities

• Support the VP in the development and maintenance of annual operational budgets.
• Assist in gathering and analyzing financial data to facilitate budgetary decision-making.
• Contribute to financial analyses to identify trends, variances, and opportunities for improvement.
• Prepare regular reports for internal use and external stakeholders.
• Assist in procurement, including vendor research, bid evaluation, and technical support.
• Maintain accurate records of procurement activities and contracts.
• Ensure adherence to financial regulations and organizational policies.
• Maintain comprehensive documentation related to budgets and procurement activities.
• Collaborate with various departments to gather budget-related information and ensure alignment.
• Communicate effectively with vendors and internal stakeholders regarding procurement processes.
• Contribute ideas for optimizing resource allocation and improving operational efficiency.
• Assist in identifying cost-saving opportunities without compromising quality.
• Provide technical support to program operations.
• Develop and maintain project plans for new budgeting projects, financial and procurement strategies, and proactively manage timelines.
• Perform other duties as assigned by supervisor.

Requirements

• Bachelor's degree in finance, Business Administration, or a related field.
• Minimum of three (3) years of experience in financial analysis, budget support, or procurement.
• Previous experience in a nonprofit environment.
• Strong analytical skills with the ability to work with financial data and perform fundamental analyses.
• Available to undertake frequent and extended travel as required.

Nice-to-haves

• Bilingual (Spanish/English) Preferred