Unit Secretary

$35,360 - $39,520/Yr

Elderwood - Lake Placid, NY

Part-time,Full-time - Entry Level

Lake Placid, NY

Nursing and Residential Care Facilities

About the position

Elderwood of Uihlein at Lake Placid is seeking a compassionate and organized Unit Clerk to provide essential administrative support to ensure the health and well-being of residents. This full-time position involves coordinating medical records, scheduling appointments, and assisting with inventory management, all while maintaining confidentiality and accuracy in documentation.

Responsibilities

• Audit Medical Records of residents on assigned unit for proper order, completeness and 'thinning' of charts.
• Close Medical Record following the hospitalization or permanent discharge of the resident.
• Perform other medical record procedures under the direction of the Unit Manager.
• Uphold all rules pertaining to protection, safekeeping and confidentiality of information regarding residents.
• Assist Medical Records Coordinator with preparation of Admission/Discharge Summary form.
• Type organizational lists and perform other secretarial functions for the unit, such as answering phones.
• Distribute mail to residents and staff of unit.
• Answer call light signals, direct or assist as appropriate.
• Coordinate the preparation of forms and documents needed periodically for Medical Records and Treatment Books, Resident Care Planning meetings, and MDS assessments.
• Coordinate obtaining of information from all disciplines for Inter-disciplinary Discharge Summary, and sending information to appropriate destination in a timely manner.
• Inventory and requisition supplies needed on the nursing unit, including nursing treatment supplies and printing of forms, as assigned.
• Schedule Podiatry and Dental Consultant appointments for residents; assist with scheduling of the influenza vaccinations, if applicable.
• Maintain lab report schedule for admission, routine and annual requirements or special needs of residents.
• Complete appropriate forms and schedule appointments for lab draws.
• Assist with obtaining statistics for nursing monthly report and for annual survey by New York State Health Department.
• Maintain an up-to-date listing of physician visits and notify Attending Physicians of due date for visits, as required.
• Photograph residents upon admission and places picture in Medication Book.
• Assist with obtaining of room labels for resident rooms.

Requirements

• Minimum of 16 years of age required.
• HS diploma or equivalent preferred.
• Employment Certificate/Permit required for applicable individuals.
• Office practice skills necessary.
• Knowledge of medical records processing preferred but not required.
• Attention to detail and accuracy in work required.
• Personal qualities of tact and dependability, caring and compassionate attitude toward residents.
• An understanding of need for confidentiality and discretion in processing of information about residents required.
• Basic understanding of medical terminology and accepted abbreviations.

Benefits

• Gas Allowance Stipend
• Pay in lieu of benefits program for part time clinical staff
• Increased Tuition Assistance Program for Clinical Tracks
• Shift Differentials
• Full Benefits Package
• Employee referral program
• Generous PTO & holiday package
• Medical, Dental, and Vision insurance
• Monthly employee appreciation events
• NEW Weekly Pay Schedule!
• Substantial employee referral program
• Tuition reimbursement program
• Uniform Provided