Urbana Place - Administrative Assistant

LSL ALF LLC - Brooklyn Park, MN

Full-time - Entry Level

Brooklyn Park, MN

About the position

Urbana Place is seeking a compassionate and dedicated Administrative Assistant to support our senior living community. This role involves managing the scheduling of clinical staff, overseeing administrative tasks, and ensuring a welcoming environment for residents and visitors. The Administrative Assistant will work closely with the Executive Director and Director of Health Services to enhance the quality of life for our residents.

Responsibilities

• Manage the scheduling of clinical staff and pre-employment tasks.
• Create a welcoming environment by greeting residents, tenants, visitors, and staff.
• Guide and direct guests to appropriate rooms as needed.
• Answer multiple line telephones in a polite, professional manner.
• Maintain the scheduling program and conduct education on its functionality to staff.
• Ensure the schedule is current and updated, assigning replacements as needed.
• Assist with tracking employee attendance as needed.
• Update and distribute the tenant roster each month.
• Develop and maintain mailing lists for the facility.
• Manage and maintain the phone system and employee phone list.

Requirements

• High school diploma or equivalent.
• Related administrative experience preferred.
• Previous training in general office duties and equipment.
• Advanced computer skills.

Nice-to-haves

• Compassionate towards others.
• Passionate about enriching the lives of others.

Benefits

• 401(k) matching
• Dental insurance
• Health insurance
• Loan forgiveness
• Paid holidays
• Paid time off
• Referral program
• Annual reviews with wage increases
• Flexible scheduling
• Career development
• Tuition reimbursement and nursing loan forgiveness