US Administrative Assistant - Warehouse/Transporation

Gordon Food Service - Lithia Springs, GA

Full-time - Entry Level

Lithia Springs, GA

Merchant Wholesalers, Nondurable Goods

About the position

The Administrative Assistant at Gordon Food Service plays a crucial role in supporting the Directors of Transportation and Warehouse by managing schedules, coordinating meetings, and handling various office duties. This position is essential for ensuring efficient operations within the department and contributes to the overall success of the food service industry.

Responsibilities

• Maintain schedules and daily calendars for department managers, prioritizing calendar events as necessary.
• Schedule and coordinate meetings, conference calls, and other events, providing necessary materials and hospitality services.
• Assist with travel arrangements and prepare itineraries.
• Perform basic office duties such as sorting and distributing mail, copying, filing, and faxing.
• Prepare and maintain memos, forms, letters, reports, and presentations, ensuring accuracy and professionalism.
• Proofread documents for spelling and grammar errors, making necessary corrections.
• Answer and screen telephone calls, taking messages as needed.
• Support projects by gathering, compiling, and reporting relevant information.
• Track data and maintain departmental records, preparing special and recurring reports.
• Prepare expense reports, provide budget status updates, and pay invoices.

Requirements

• High school diploma or equivalent required.
• Two or more years of office or secretarial experience or an equivalent combination of education, training, and experience.
• Highly proficient in the Google Suite (Gmail, Calendar, Docs, Sheets, Slides, etc.).
• Knowledge of secretarial, administrative, and clerical procedures and systems.

Nice-to-haves

• Experience in time management and coordination skills.
• Ability to cope with stressful situations while maintaining professionalism.

Benefits

• 401(k) matching from day one
• Profit sharing
• Wellness reimbursement
• Emergency child and elder care