(USA ONLY) CONTRACTS, PROCUREMENT & BUDGETING PROGRAM MANAGER

Milestone Technologies - Grizzly Flats, CA

Full-time - Mid Level

Grizzly Flats, CA

1,001-5,000 employees

Professional, Scientific, and Technical Services

About the position

The Program Manager role at Milestone Technologies focuses on managing procurement and contracts, specifically within the Platform Engineering teams. This position requires a strong understanding of budgeting mechanics, including P&L calculations and the procure-to-pay purchasing life cycle. The Program Manager will be responsible for budget tracking, reporting, and ensuring accurate procurement activities while collaborating with various stakeholders, including finance and engineering teams. The role emphasizes quick turnaround and accurate reporting, as well as optimizing contract management processes.

Responsibilities

• Responsible for budget tracking and reporting for Platform Engineering External Spend and Cost to Serve spend at project and budget line item level.
• Maintain a contract database with all associated metadata.
• Track contract renewals and proactively engage with the business to validate whether renewal will take place.
• Liaise between the business, Sourcing, and legal teams to facilitate the contract renewal process.
• Process intake for new contracts into the system workflow and facilitate the contract as it flows through Legal review and Sourcing negotiation.
• Create and maintain wiki reference guides on the contracts process for the wider organization.
• Manage updates to several hundred million dollar Platform Engineering budgets at project level.
• Align with budget owners to re-forecast future periods and review actual spend trends after parsing General Ledger on a monthly basis.
• Facilitate reviews with department owners and help ensure that adequate information is provided toward a prioritization decision.
• Validate accounting coding, correct project selection & available budget against forecast during Coupa approval cycle for each purchase.
• Resolve internal and external inquiries regarding purchases, supplier onboarding, supplier invoicing issues, and payment escalations.
• Prepare reports and provide basic analysis of the data, including On-Time-Payment rate to Suppliers and contracted vs invoiced amounts.

Requirements

• Solid understanding of Procure to Pay downstream operations.
• Business English fluency.
• Operational mindset with a focus on execution.
• Ability to diagnose and resolve issues with systems and processes by working with necessary stakeholders.
• Diligent problem-solving skills and accountability for decisions and actions.
• Ability to prioritize and execute tasks in a fast-paced environment with attention to detail.
• Experience working in a high-paced operations environment with rigorous SOX compliance procedures.
• Excellent verbal and written communication skills.
• Expert in Google Sheets and/or Excel advanced formulas.
• Highly proficient with process documentation and interested in process design and optimization.
• Self-motivated, able to work independently and as a team member.
• Proficient with Google Docs, Google Slides, Gmail, and PowerPoint.
• Prior experience working in the contracting space or program management.

Nice-to-haves

• Knowledge of DocuSign CLM, Jira, and Confluence.
• Experience in working with both cash-basis and P&L calculations and budget forecasting.
• Experience interfacing with mixed business support models full-time employees & outsourced teams.
• Prior experience with program management and/or operations management.

Benefits

• Competitive salary based on experience and skills.
• Diversity and inclusion initiatives.
• Equal employment opportunity for all applicants.