Vendor Data Specialist

$37,856 - $37,856/Yr

Purdue University - West Lafayette, IN

Full-time - Entry Level

Remote - West Lafayette, IN

Educational Services

About the position

Purdue University and its Department of Finance and Business Operations are seeking a dedicated Vendor Data Specialist to join their Vendor Data Team within Accounts Payable. This role is essential for maintaining the integrity and accuracy of vendor data through various processes including auditing, creating, updating, and tax coding vendor information in the University's SAP system. The Vendor Data Specialist will serve as a key resource for departmental inquiries related to vendor setup and changes, ensuring that all processes are well-documented, updated, and adhered to. The ideal candidate will possess a strong customer service focus and the ability to collaborate effectively within a team to achieve common goals. In this position, the Vendor Data Specialist will be responsible for interpreting and explaining University policies and procedures, as well as regulatory requirements relevant to vendor management. The role requires the ability to communicate clearly and courteously, both verbally and in writing, while also demonstrating strong organizational skills to manage multiple tasks and meet deadlines. The candidate must be adaptable, with a willingness to learn new processes and technologies as they evolve. Additionally, the Specialist will utilize various techniques to train and assist staff in submitting vendor requests, ensuring a smooth workflow within the department. Remote work options may be available depending on the candidate's location and interest, providing flexibility in the work environment. The starting pay for this position is competitive, beginning at $18.20 per hour, along with a comprehensive benefits package.

Responsibilities

• Maintain vendor data integrity and ensure accuracy through auditing, creating, updating, and tax coding vendor data within the University's SAP system.
• Serve as a departmental resource for vendor setup/change-related questions.
• Ensure processes are thoroughly documented, updated, and followed.
• Communicate clearly and timely, both verbally and in writing, with courtesy and respect.
• Interpret and explain University policies and procedures and regulatory requirements applicable to this position.
• Make sound decisions and recommendations based on a balanced consideration of facts, priorities, resources, constraints, and alternatives.
• Demonstrate organizational skills, balancing workload and developing a plan to effectively complete assignments.
• Manage multiple tasks simultaneously and prioritize work to meet deadlines while producing high-quality work with attention to detail.
• Utilize various techniques to train and assist staff in submitting vendor requests.
• Perform other duties as assigned.

Requirements

• High School Diploma/GED
• 4 years of office experience, clerical, and accounting experience or related field
• Knowledge of administrative and clerical procedures and systems, file management and records, forms, and other office procedures and terminology
• Knowledge of Microsoft Outlook, Excel, Word, and SharePoint
• Ability to clearly and timely communicate, verbally and in writing, with courtesy, sensitivity, and respect
• Ability to appropriately use and apply technology to accomplish work activities
• Ability to act effectively and promptly in situations that require clear direction and advice
• Demonstrate organizational skills, balancing workload, and developing a plan to effectively complete assignments
• Ability to work under pressure and manage multiple tasks simultaneously
• Must have an ongoing learning orientation to adapt to new processes, technologies, and changes in procedures

Nice-to-haves

• Knowledge of SAP

Benefits

• Competitive starting pay
• Comprehensive benefits package
• Retirement eligibility under a Non-exempt Defined Contribution Plan
• Eligibility for overtime pay