Vendor Management Analyst

System One - Winchester, VA

Full-time - Entry Level

Winchester, VA

Administrative and Support Services

About the position

The Vendor Management Analyst will be responsible for building and maintaining a vendor data repository for the HR Department in SharePoint. This role involves monitoring vendor performance, ensuring compliance with contracts and service level agreements, and identifying opportunities for cost savings through service consolidation. The analyst will serve as a subject matter expert in business functions, systems, policies, and procedures, focusing on lower impact/value contracts as determined by business unit standards.

Responsibilities

• Ensure HR vendor data is captured, consolidated and accurate to enable vendor relationship management improvement through data analysis, cross-functional collaboration, and project support
• Support implementation, enforcement and continuous improvement of Vendor Management data and reporting, including tracking alignment with policies, procedures and guidelines
• Review documents to capture and log relative information, such as contract effective dates, payment terms, SLAs and other key data
• Collaborate with HR Finance to evaluate and interpret invoices; assist in preparing vendor documents and reports
• Collaborate with Procurement & Vendor Management, Information Security and Enterprise Risk Management to ensure consistent, accurate data HR vendor data across enterprise platforms
• Support a centralized intake process for all HR contract and vendor-related activities
• Collaborate with HR Risk and Finance, as well as HR divisions to ensure periodic vendor performance assessments are completed, documented, and recommendations implemented if necessary
• Support HR Vendor Management Leaders and divisions SMEs to develop scorecards and evaluate vendor performance and adherence using preestablished metrics and SLAs, including surveys, scorecards, etc.
• Assist higher level staff by gathering applicable documentation for review as required for Enterprise and Department level vendor oversight
• Analyze vendor utilization, goods and services provided and provide recommendations to higher level staff and/or leadership for contract modifications; provide recommendations for potential new vendor relationships based on analysis
• Develop and implement procedural documents and job aids for internal use
• Tracking actual vendor spend to contract; collaborate with division leads to advise on spend

Requirements

• Exposure to vendor management, contract management, risk management, audit and/or compliance
• Significant experience with SharePoint and Excel
• Familiarity with applicable federal and state laws, rules and regulations
• Familiarity with Human Resources industry trends, products and services
• Exposure to working with all levels of staff, management, stakeholders, vendors
• Exposure to managing multiple priorities independently and/or in a team environment to achieve goals
• Exposure to collaborating across organizational boundaries and building partnerships across various functions
• Exposure to evaluating and examining policies, procedures, business documents, IT Security, and regulatory compliance controls

Nice-to-haves

• Desired - Bachelor's degree in Business Administration, or related field

Benefits

• Health and welfare benefits coverage options including medical, dental, vision, spending accounts, life insurance, voluntary plans
• Participation in a 401(k) plan