Veterinary Hospital Inventory & Purchasing Manager

PetVet Care Centers - Gaithersburg, MD

Full-time - Mid Level

Gaithersburg, MD

10,001+ employees

Professional, Scientific, and Technical Services

About the position

The Veterinary Purchasing/Inventory Manager is responsible for overseeing the purchasing and inventory management processes within a veterinary clinic or hospital. This role ensures the availability of essential medications and supplies, maintains compliance with regulatory standards, and optimizes inventory levels to support efficient operations.

Responsibilities

• Ordering medications and supplies in accordance with required stock levels.
• Matching purchase orders with invoices to verify correct item and quantities were received, entering items received and their costs in practice software.
• Daily coordination of the re-stocking of mobile veterinary units, practice pharmacy & large service initiatives.
• Weekly inventory check for specific items on mobile veterinary units.
• Monitor prescription inventory in all areas of the hospital for expired pharmaceuticals and rotate stock to prevent the dispensing of expired products.
• Participate in internal and external audits to assess compliance with regulatory standards.
• Proper inventory control, safeguard, costing, systematic & manual reconciliations and pricing/costing of products.
• Accountable for quarterly inventory count, process & reporting on all practice pharmaceuticals (mobile and in hospital).
• Verify a valid doctor-client-patient relationship exists before filling client clinic or on-line pharmacy orders.
• Prepare, package and distribute medications as approved by the Doctors following dispensing requirements for client's treatment regime and simple compounding of solutions and ointments when necessary.
• Package and ship lab samples via fed-ex in accordance with each laboratory's requirements.
• Compiling electronic Health Certificates for doctors.
• Meet with most vendor representatives, evaluate specials, collect information about new products and deal with returns.
• Discuss and answer questions regarding administration or application of medications and products and their potential side effects with clients as directed by veterinarians.
• Answer phone calls for patient refill requests and pharmacy related business. Direct inquiries to other team members.
• Fax prescriptions to outside pharmacies as requested.
• Keep up to date and accurate medical records.
• Invoice medications, supplies, and collect payment.
• Oversee medical waste in Illinois is packaged and picked up according to schedule.

Requirements

• A background in animal science or experience working in the veterinary industry is required.
• Computer proficiency in using Microsoft Office Products (Word, Outlook, and Excel) and applicable organization specific software.
• A general knowledge of pharmacy/inventory practices and procedures.
• Strong organizational, record keeping and communication skills are necessary.

Nice-to-haves

• Ability to provide customer service in a courteous, prompt, and efficient manner.
• Active time management and organizational skills to complete work promptly.
• The ability to learn and understand medical terminology and procedures, spell, alphabetize, count and perform necessary mathematics.
• The ability to multi-task in a fast paced environment, prioritize and delegate, remain focused and detail-orientated while working to ensure high quality performance.
• Ability to work independently.