Veterinary Hospital Inventory & Purchasing Manager

$60,000 - $85,000/Yr

Veterinary Referral Associates - Gaithersburg, MD

Full-time - Mid Level

Gaithersburg, MD

10,001+ employees

Professional, Scientific, and Technical Services

About the position

The Veterinary Hospital Inventory & Purchasing Manager is responsible for overseeing the purchasing and inventory management processes within a veterinary clinic or hospital. This role ensures the availability of essential medications and supplies, maintains compliance with regulatory standards, and optimizes inventory levels to support efficient operations.

Responsibilities

• Order medications and supplies in accordance with required stock levels.
• Match purchase orders with invoices to verify correct items and quantities received, entering items received and their costs in practice software.
• Coordinate the re-stocking of mobile veterinary units, practice pharmacy, and large service initiatives on a daily basis.
• Conduct weekly inventory checks for specific items on mobile veterinary units.
• Monitor prescription inventory for expired pharmaceuticals and rotate stock to prevent dispensing expired products.
• Participate in internal and external audits to assess compliance with regulatory standards.
• Ensure proper inventory control, safeguard, costing, systematic and manual reconciliations, and pricing/costing of products.
• Accountable for quarterly inventory count, process, and reporting on all practice pharmaceuticals.
• Verify a valid doctor-client-patient relationship exists before filling client clinic or online pharmacy orders.
• Prepare, package, and distribute medications as approved by the Doctors following dispensing requirements.
• Package and ship lab samples via FedEx in accordance with laboratory requirements.
• Compile electronic Health Certificates for doctors.
• Meet with vendor representatives, evaluate specials, collect information about new products, and handle returns.
• Discuss and answer questions regarding administration or application of medications and products with clients as directed by veterinarians.
• Answer phone calls for patient refill requests and pharmacy-related business, directing inquiries to other team members.
• Fax prescriptions to outside pharmacies as requested.
• Maintain up-to-date and accurate medical records.
• Invoice medications, supplies, and collect payment.
• Oversee medical waste packaging and pickup according to schedule.

Requirements

• A background in animal science or experience working in the veterinary industry is required.
• Ability to provide customer service in a courteous, prompt, and efficient manner.
• Computer proficiency in using Microsoft Office Products (Word, Outlook, and Excel) and applicable organization-specific software.
• Establish and maintain productive and cooperative working relationships.
• Active time management and organizational skills to complete work promptly.
• General knowledge of pharmacy/inventory practices and procedures.
• Ability to learn and understand medical terminology and procedures, spell, alphabetize, count, and perform necessary mathematics.
• Ability to multi-task in a fast-paced environment, prioritize and delegate, and remain focused and detail-oriented.
• Ability to respect confidentiality of company and client/patient data.
• Ability to work independently.
• Strong organizational, record-keeping, and communication skills.

Nice-to-haves

• Experience in veterinary pharmacy management.
• Knowledge of veterinary medical terminology.
• Familiarity with compliance regulations in veterinary practices.

Benefits

• Competitive salary range of $60,000 - $85,000 per year.
• Opportunities for professional development and training.
• Supportive work environment with a focus on teamwork.