Victim & Witness Specialist

$42,000 - $90,000/Yr

KMRG Holdings - Macon, GA

Full-time - Entry Level

Macon, GA

Personal and Laundry Services

About the position

The Victim & Witness Specialist role at KMRG, LLC involves providing essential legal and administrative support to the United States Attorney's Office (USAO) in the Middle District of Georgia. This full-time position focuses on managing witness interactions, travel arrangements, and documentation, ensuring that fact witnesses are well-informed and supported throughout the legal process.

Responsibilities

• Receive visitors and field phone calls from fact witnesses.
• Address questions and other inquiries from fact witnesses.
• Provide information regarding court, pre-trial conferences, grand jury appearances, and expense reimbursement.
• Obtain pertinent information for files and documents necessary to arrange witness travel and reimbursements.
• Initiate contact/notify fact witnesses concerning travel arrangements, and appearance date/time.
• Determine any special circumstances or needs of the fact witness.
• Use judgment to determine when AUSA should be notified of special circumstances or needs of fact witnesses.
• Confer with AUSA regarding fact witness appearance and special circumstances.
• Complete and submit documentation for special authorizations and obtain prior approval for travel arrangements.
• Provide all travel documents and appearance details to witness before their appearance.
• Make arrangements for fact witness travel/lodging according to Department of Justice and USAO policies and procedures.
• Meet with fact witnesses upon arrival to designated hearing or pre-trial conference.
• Offer and perform courtroom orientation, accompany witness to court, and ensure a safe waiting area is available.
• Collect necessary documentation and signatures for fact witness reimbursement documents.
• Prepare and submit documentation for fact witness reimbursement.
• Furnish requested information concerning pending and completed fact witness vouchers.
• Gather required documentation and reconcile Government Travel Accounts.
• Obtain information, confer, and coordinate with the Court, Probation, Pretrial, U.S. Marshals Service, investigative agencies, etc.
• Complete variable aspects of recurring documents in conformance with the rules governing their style and format.
• Compose original letters requiring knowledge of legal procedures and fact witness terminology.
• Perform general office procedures for fact witness management.
• Assemble documents and information for fact witness files according to established procedures and DOJ regulations.
• Establish and maintain calendar and/or database of active and pending fact witness appearances if requested.
• Track hearings, trial dates, grand jury and scheduling conferences.
• Perform other administrative and logistical fact witness management related duties as required/assigned.

Requirements

• 1 year of legal experience.
• Knowledge of legal procedures and terminology relevant to fact witnesses preferred.
• Experience with office procedures preferred.
• Proficient in Microsoft Office Suite (e.g., Word, Excel, PowerPoint, etc.).
• Strong organizational skills.

Nice-to-haves

• Undergraduate degree preferred.

Benefits

• Competitive pay
• Comprehensive benefits
• Job stability and security